Professional Staff Openings

We invite you to explore our open positions and submit your cover letter and resume, including salary requirements, to the appropriate email indicated below. Only office locations with active open positions are included on this page. Click on the office name below to view current open positions. Please continue to check back for openings.

Atlanta • New York • Richmond • Orange County • San Diego • San Francisco • Virginia Beach • Washington, D.C. 



Atlanta

Senior Applications Developer (Information Technology) – May 18, 2017


JOB SUMMARY:

The Senior Applications Developer, under the direction of the Sr. Applications Development Manager, is responsible for the design, development, implementation, and support of the Firm’s technology systems.

ESSENTIAL JOB FUNCTIONS:
  • Responsible for providing application design, implementation, and support services for firm systems.
  • Takes the lead in systems integration and solution development from project inception to close.
  • Partners with systems engineers and database administrators to identify and resolve system and performance related issues for supported projects and platforms.
  • Partners with users to gather business requirements, perform data analysis, codes and tests middleware routines to ensure successful and seamless communication.
  • Assists in management of centralized data repository and its replication with remote systems.
  • Utilizes Windows SharePoint Services and other tools to automate business operations and improve work production, collaboration, and system efficiencies.
  • Develops operational procedures and documentation for firm systems.
  • Provides second level technical support for firm systems, including server support for MSSQL Server, SharePoint, IIS, SQL Reporting Services, and Component Services.
  • Share knowledge within the department and across the firm.

QUALIFICATIONS & REQUIREMENTS:
  • 3+ years’ related development experience; or equivalent combination of education/training and experience.
  • Advanced experience with C# or VB.Net, JavaScript, HTML, TSQL is required.
  • 2+ years of experience managing development projects from inception to closeout.
  • Strong knowledge of integrated systems and distributed computing environments.
  • Solid understanding of software architecture principles.
  • Strong attention to detail.
  • Desire to work in a team-oriented environment; leading team of developers and DBAs through execution of a project.
  • Must meet annual security education training and awareness (SETA) requirements.
  • Must ensure that information created, acquired or maintained in performance of job duties is used in accordance with its intended purpose – to protect Troutman Sanders information and its infrastructure from external or internal threats.
  • Staying updated on trends and developments in the industry and in legal practice.

Please submit your resume and cover letter, with salary requirements, to .

 



Public Relations Manager (Marketing and Client Services) – May 15, 2017

JOB SUMMARY:

This position reports to the Director of Communications and will be based in the firm’s Atlanta office. The manager will provide public relations and media support to lawyers firm-wide, and will help raise the firm’s profile both internally and externally.

ESSENTIAL JOB FUNCTIONS:
  • Track and pitch news stories to media and assist in publishing lawyer-authored articles.
  • Write press releases and track media coverage of the firm, our practices and our lawyers.
  • Provide media metrics of firm news coverage and track daily news mentions.
  • Gather news items for dissemination on the firm’s intranet and website.
  • Develop and update media contacts lists.
  • Draft and/or edit website content, lawyer articles, advisories, newsletters and internal communications pieces.
  • Proof external and internal communications.
  • Work with the firm’s business development team to implement initiatives that further the firm’s visibility objectives.
  • Coordinate submissions and surveys for ranking and recognition in publications, including Chambers and Best Lawyers. Develop submissions for specialized regional, practice and industry recognition opportunities. Maintain an annual calendar tracking all ranking and recognition details, including results the firm achieves, and pertinent dates.

QUALIFICATIONS & REQUIREMENTS:
  • Six (6) or more years of public relations experience, preferably with a law firm.
  • Superior writing and editing skills.
  • Broad experience with traditional, trade and digital news publications.
  • Ability to multi-task, meet deadlines and perform well under pressure.
  • Strong project management experience.
  • Creative thinker who works well in a team environment and shows sound business judgment.
  • Focused and detail-oriented.
  • Problem-solver.
  • Highly motivated, persuasive, priority-driven and collaborative.
  • College degree required, plus any combination of training, education and experience that demonstrates the ability to perform the duties of the position.
  • A Bachelor’s degree in English, Journalism, Communications or Marketing, and professional writing experience, preferably in a legal environment, are highly desired.

Please submit your resume and cover letter, with salary requirements, to .  

 


Brand Manager (Marketing & Business Development) – May 11, 2017 

JOB SUMMARY:

This position reports to the Director in the Marketing Department and will be based in Atlanta, Georgia. The Brand Manager is part of a team that provides design and graphics support firm-wide. The Brand Manager works closely with lawyers and business development professionals across all firm offices to develop and implement communications strategies to meet visibility and business development goals while maintaining the firm’s brand standards.

ESSENTIAL JOB FUNCTIONS:
  • Provide leadership and guidance to lawyers, business development professionals, and internal administrative departments regarding the use of the firm’s brand and brand standards.
  • Ensure that the integrity of the firm logo and brand identity are maintained in all communication materials and promotional items.
  • Ensure all departments use consistent and updated brand materials.
  • Contribute to the development and execution of firm graphics standards.
  • Work with lawyers and business development professionals on the design of electronic and print materials, including newsletters, invitations, brochures, signs and announcements, advertisements, and other collateral material.
  • Work with lawyers and business development professionals to update practice collateral to reflect recent developments and enhanced capabilities.
  • Work with lawyers and business development professionals on the design of micro-sites, blogs, and other web-based applications; work with the firm’s Senior Digital Marketing Manager to troubleshoot technical issues.
  • Work with the firm’s Marketing and CRM Manager to design and distribute invitations, client advisories and other client communications using the firm’s email software tool.
  • Work with the firm’s business development professionals on the design and production of pitch materials, presentations and other marketing pieces to support client and prospect-development efforts.
  • Work with firm administrative departments on the design of internal communications materials and campaigns as needed.
  • Provide graphics support for firm-sponsored events, both internal and external.
  • Direct and manage outside designers and printers as needed.
  • Re-design and make edits to templated ads, brochures, invitations and other collateral.
  • Participate in departmental efforts to build marketing/business development infrastructure and improve internal processes to increase department efficiency and effectiveness.

QUALIFICATIONS & REQUIREMENTS:
  • Eight or more years of marketing experience, preferably with a law firm or professional services firm
  • Experience in managing a branding campaign and maintaining brand standards.
  • Advanced graphic design skills and experience; in particular, thorough knowledge of In Design, Photoshop, Illustrator, and other graphic design tools
  • Ability to adapt and master various web-based and software tools such as Interaction, WordPress, LexBlog, Vuture, PowerPoint, and other marketing-related tools
  • Ability to innovate and think creatively while using sound business judgment
  • Excellent oral and written communication skills
  • Strong interpersonal skills
  • Strong project and process management experience
  • Highly motivated, persuasive, priority-driven, and collaborative
  • Ability to multi-task, meet deadlines and perform well under pressure
  • Bachelor’s degree in marketing, advertising, graphic design or related field is required

Please submit your resume and cover letter, with salary requirements, to .

 


Senior Digital Marketing Manager (Marketing & Business Development) – May 5, 2017

JOB SUMMARY:

The Senior Digital Marketing Manager provides strategic direction and handles all day-to-day operations and ongoing development of the firm’s website, social media, blogs, microsites, and video and audio feeds. This position is responsible for analyzing and reporting on the firm’s web and social media outlets, monitoring trends and using that data to inform marketing and communications strategies and to align those strategies with business development goals.

ESSENTIAL JOB FUNCTIONS:
  • Leads the development and implementation of the firm’s external digital strategy by providing strategic input regarding the website design, functionality and performance; ensures adherence to firm brand standards, and editorial and content guidelines, with the goal of advancing firm marketing, communications, and business development objectives.
  • Oversees the process of insuring web content quality and management by: fully leveraging content management system capabilities; increasing automation; establishing standards; and streamlining processes.
  • Works with appropriate firm personnel to develop web content, including video and audio feeds.
  • Monitors website performance through web analytics reporting and identifies strategies for strengthening website performance.
  • Working with the firm’s communications team, insures that the social media platforms are contributing to the firm’s overall branding objectives through dynamic publishing and intersection with other firm content platforms.
  • Monitors adherence to the firm’s social media policies and guidelines.
  • Oversees and drives the search engine optimization (SEO) strategy, creates baseline metrics and action plans to implement on an ongoing basis; keeps the firm informed of SEO trends and practices.
  • Oversees the functionality of the firm’s blogs, including monitoring and communicating best practices and guidelines to insure that the blogs are robust and dynamic. Provides monthly reporting on blog performance, based upon established metrics.
  • Creates web templates as required.
  • Interfaces with outside digital marketing technology vendors regarding design and technical changes, maintenance, hosting and content management strategy.
  • Partners with the firm’s Director of Information Security to insure that the firm’s website and blogs are in compliance with prescribed security protocols.
  • Implements and manages digital tools that support firm branding and communications strategies.

QUALIFICATIONS & REQUIREMENTS:
  • A minimum of seven (7) years of relevant experience and demonstrated success in taking on more responsibility, including playing a defined leadership role. Experience in a law firm or professional services firm desired.
  • Advanced knowledge of keyword optimization, organic search, search engine rankings, etc.
  • Complete knowledge of web-based content management systems (CMS).
  • Working knowledge of the firm’s e-communication delivery tool, as it pertains to administration, template design and analytic reporting.
  • Familiarity with a WYSIWYG HTML editing software such as DreamWeaver; XML feeds and Javascript knowledge a plus.
  • Knowledge of browser-based technologies and basic understanding of languages (HTML, JavaScript, CSS, etc.).
  • Advanced knowledge of the Adobe Creative Suite (Illustrator, InDesign, Flash, Dreamweaver, and Photoshop), Microsoft Office in a Microsoft Windows 10 Enterprise operating system, FTP.
  • Familiarity with all relevant social media platforms, tools such as Tweetdeck, Hootsuite, and other social marketing automation/employee advocacy products (Lexology, ClearView Social).
  • Knowledge of digital marketing tools such as video (production and best practices) and audio (webinars and podcasts), as well as familiarity with various hosting platforms for multimedia.
  • Demonstrated ability to communicate clearly and effectively, both orally and in writing with lawyers, professional staff and vendors.
  • Demonstrated ability to work as part of a cross-functional team, as well as to work independently, to accomplish objectives and move projects forward.
  • Strong project management skills.
  • Bachelor’s Degree in Web Design, Graphic Design, Marketing, Business, IT or related field. Equivalent training and experience may substitute for education.

Please submit your resume and cover letter, with salary requirements, to .

 

Billing Supervisor (Client Accounting) – December 19, 2016


JOB SUMMARY:

The Billing Supervisor is responsible for assisting the Billing Manager with oversight of the firm's billing operations and workflow coordination. The Billing Supervisor acts as a liaison between billing staff, attorneys and administrative staff.

ESSENTIAL JOB FUNCTIONS:
  • Overall coordination of the firm’s billing function.
  • Oversees the billing process and ensures successful monthly close cycle.
  • Oversees the preparation of the monthly prebill distribution process.
  • Coordinates new billing procedures and assist in training billing staff.
  • Works with attorneys/secretaries to design and develop invoicing to meet special needs.
  • Reviews and/or prepares daily, weekly or monthly reports as required.
  • Reviews monthly unbilled time and disbursements.
  • Oversees the creation of AFA’s in Aderant.

QUALIFICATIONS & REQUIREMENTS:
  • B.A. or B.S. degree, with emphasis on accounting preferred.
  • Experience in a law firm accounting department with a minimum of three years supervisory experience; or any equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
  • Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff.
  • Must have excellent communication, analytical, organizational, interpersonal and presentation skills.
  • Ability to analyze complex problems and recommend and/or implement solutions.
  • Ability to work under pressure and balance multiple, competing priorities.
  • Highly knowledgeable about legal accounting processes and the billing solutions systems, including Aderant or another legal billing systems.
  • Strong proficiency in the use of Microsoft Word and Excel.

Please submit your resume and cover letter, with salary requirements, to .

 



Business Analyst (Accounting) – December 28, 2016

JOB SUMMARY:

The Business Analyst is responsible for analyzing financial information, creating reports and models, and articulating financial results to help resolve business issues and identify solutions and opportunities to promote revenue and profitability growth in the firm.

ESSENTIAL JOB FUNCTIONS:
  • Monitor and analyze monthly unbilled time, accounts receivable, billing and collection turns, realization, leverage and utilization at client and practice group level.
  • Meet with Section/Practice Group Leaders to interpret financial reports and help develop an in-depth plan on forecasting future collections and new business from current client base.
  • Provide financial analysis for alternate fee arrangements.
  • Assist with research and annual review of standard billing rates.
  • Produce ad hoc analysis and develop financial models as requested by management.

QUALIFICATIONS & REQUIREMENTS:
  • Possess strong analytical and problem solving skills.
  • Exhibit strong written and oral communication skills.
  • Build open trustworthy relationships with finance team, IT, and marketing & client services department.
  • Demonstrate strong project management skills.
  • Acknowledge requests, set expectations and clarify deliverables to meet goals.
  • Demonstrate ability to take information from a wide variety of sources and ensure products are crisp, succinct, and client-ready.
  • Display ability to clearly articulate complex concepts in simple terms to diverse audiences.
  • Advanced Excel skills required (lookups, pivot tables, macros) and above average proficiency in other Microsoft Office applications. Experience with business intelligence, data mining, and report development using MS Access, VBA, SQL, Crystal (9 or better), SQL Server, SQL Reporting Services (SSRS) a plus.
  • BS or BA in Accounting, Finance or related field is required; CPA and/or MBA a plus. 4+ years of relevant work experience with operational analysis or management, financial analysis, metrics development, and/or business modeling or any equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position. Law firm or similar type of professional services environment preferred.

Please submit your resume and cover letter, with salary requirements, to .



Director of New Business Intake & Conflicts (General Counsel) – March 27, 2016

JOB SUMMARY:

The Director of New Business Intake & Conflicts, in conjunction with the Firm’s Office of General Counsel, will provide leadership, management, and strategic direction for the Firm’s new business intake function and conflicts clearance for lateral hires.

ESSENTIAL JOB FUNCTIONS:
  • Work closely with the Firm’s Office of General Counsel and the Firm’s administrative departments (e.g., Finance, Information Technology, Marketing, etc.) in the assessment, design, and implementation of policies, procedures, and technology for new business intake, client assessment, and conflicts analysis and resolution.
  • Supervise, develop, and train personnel on the New Business Intake and New Hire Conflicts teams, which include managers, conflicts attorneys, and non-lawyer staff.
  • Oversee conflicts identification and resolution processes for new business intake, lateral lawyer hires (including contract and project attorneys), and non-lawyer staff hires.
  • Analyze conflicts of interest and client worthiness, which requires current (and continually updated) knowledge of relevant legal, ethical, and risk management rules.
  • Review and analyze outside counsel guidelines and other terms and conditions of engagements.
  • Enhance and improve processes and systems for maintaining and tracking engagement letters, outside counsel guidelines, conflict waivers, and ethical walls.
  • Communicate effectively with Firm attorneys and staff regarding conflict issues, analysis, and resolution.
  • Assist Firm attorneys in drafting engagement letters and conflict waivers.
  • Escalate sensitive or difficult issues to the Firm’s Intake Partner and/or General Counsel.

QUALIFICATIONS & REQUIREMENTS:
  • Juris Doctor Degree required.
  • Minimum of three years of conflicts analysis and resolution experience, preferably in a large law firm.
  • Comprehensive working knowledge of relevant legal, ethical, and risk management rules.
  • Strong research and analytical skills.
  • Ability to work efficiently and effectively with minimal supervision in an atmosphere of multiple projects, shifting priorities, and tight deadline pressures.
  • Strong leadership skills, with an emphasis on fostering a collaborative, team-oriented environment.
  • Excellent interpersonal and communication skills.

Please submit your resume and cover letter, with salary requirements, to .

 


Financial Systems Analyst (Accounting) – March 31, 2017

JOB SUMMARY:

The Financial Systems Analyst supports and maintains the Chrome River system. In addition to Chrome River support, the position will periodically execute ad-hoc queries and custom reports using other financial systems databases.

ESSENTIAL JOB FUNCTIONS:
  • Oversee the day-to-day administration of the Firm’s expense report and invoice management software.
  • Manage automated workflows to route expenses to the appropriate approvers.
  • Review and manage data to ensure that expenses are processed in a timely manner.
  • Make recommendations regarding the configuration of the system and/or processes for expense management.
  • Provide ongoing support to end users and work with IT staff and vendors to address technical issues, manage integrations with other firm systems and implement upgrades and enhancements.
  • Update training materials and provide training to secretaries and other support staff.
  • Provides data and reports to accounting and other departments within the Firm using various tools such as SQL, SQL Server Reporting Services (SSRS) and Excel.

QUALIFICATIONS & REQUIREMENTS:
  • Possess strong analytical and problem solving skills
  • Exhibit strong written and oral communication skills
  • Strive to add value, build efficiency and improve accuracy and reliability of information
  • Demonstrate sensitivity to deadlines
  • Possess sensitivity to confidential information
  • Demonstrate ability to organize and manage multiple priorities
  • BS or BA in Computer Science, Management Information Systems, Accounting, or Finance is required
  • 2+ years of experience in a similar role
  • 2+ years hands on experience retrieving data by writing complex SQL on relational tables required
  • Proficient in Microsoft Office product and standard database tools such as MS Access, Excel, and other
  • Experience with expense management systems a plus
  • Law Firm Experience a plus

Please submit your resume and cover letter, with salary requirements, to .

 


IP Docket Supervisor (Intellectual Property) – April 3, 2017

JOB SUMMARY:

The IP Docket Coordinator will provide support to assist the IP Practice to function in a consistent and productive manner; is both responsive and creative in identifying the needs of the Docket Department and is responsible for the docketing database accuracy and integrity and the mentoring and training of the docket assistants. The Coordinator will be responsible for workload distribution and the review of records maintained in the firm’s docketing system as needed to help prevent and minimize docketing errors.

ESSENTIAL JOB FUNCTIONS:
  • Ensure that policies and procedures are being followed and met by members of the Docket Department in accordance with established firm guidelines.
  • Ensure the overall accuracy and completeness of docketing of due dates within the requirements set by the Code of Federal Regulations and Rules of Practice.
  • Generating and reviewing docket reports and quality controlling the work product of assigned docket team members and providing consistent feedback regarding the same.
  • Work closely with others within the IP Practice Section and IP Practice Manager to develop training courses for new and existing docket staff
  • Work closely with the IP Practice Manager in order to identify policy and procedural improvements and suggest operational enhancements as appropriate to provide a high level of accuracy of data and/or dates that are maintained in the IP management system.
  • Assist with the preparation and updating docket manual for the Docket Department.
  • Responsible for handling and/or coordinating file intake or file transfers.
  • To provide technical support to assist in rolling out new firm applications where it impacts the docket database, maintain the docket database and provide quarterly updates.

QUALIFICATIONS & REQUIREMENTS:
  • Previous supervisor experience is required, including intellectual property experience in order to maintain an accurate docket database that will ensure dates are being met timely on a daily basis.
  • Ability to organize and implement detailed and complex projects.
  • Ability to identify and analyze complex issues and problems in relation to managing the day to day operations of a docket department in order to complete assigned work and assignments timely.
  • Interpersonal skills necessary for effective management of the assigned responsibilities within the docket department and ability to deal effectively with all levels of personnel within the firm and third party vendors with courtesy and tact.
  • Familiarity with a variety of docket and/or management systems related to management of Intellectual Property records and ability to ensure high quality and accurate data within.
  • Thorough understanding of operational workflows within a legal environment.

Please submit your resume and cover letter, with salary requirements, to .

 


IP Litigation Paralegal (Intellectual Property) – April 12, 2017



JOB SUMMARY:

Candidates are required to have at least 3+ years of paralegal experience in intellectual property litigation, with an emphasis on patent litigation.

ESSENTIAL JOB FUNCTIONS:
  • Perform duties and responsibilities as directed by attorneys in assigned substantive practice group.
  • Create and maintain case schedules and calendars.
  • Create, maintain, and organize electronic litigation files.
  • File documents in Federal district and appellate courts and PTAB.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize legal sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned.
  • Participate in the training and professional development of other paralegals or administrative staff in routine practice elements.



QUALIFICATIONS & REQUIREMENTS:
  • Possesses a bachelor’s degree plus a Paralegal Certificate (ABA-approved preferred) or an equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
  • Has at least 3 years intellectual property litigation experience with an emphasis on patent litigation matters.
  • This experience should include Electronic Court Filing, and proficiency in e-discovery, specifically Relativity, Recommond, and other web-based litigation databases.
  • Must be a self-starter, detail-oriented with strong organizational and verbal/written communication skills.
  • Will be able to juggle multiple assignments in a fast-paced team oriented environment.
  • Will possess impeccable attention to detail and analytical skills.

Please submit your resume and cover letter, with salary requirements, to .

 


Legal Billing Representative - March 27, 2017

JOB SUMMARY:

Responsible for the billing of client invoices in the format required by the client. Prints prebills and/or final bills for attorney’s review. Researches and answers billing questions for attorneys, secretaries and clients. Responsible for input, update and mailing of invoices on the accounting system. Maintain client’s alternate fee arrangements.

ESSENTIAL JOB FUNCTIONS:
  • Print, sort, and distribute prebills to billing attorneys
  • Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
  • Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
  • Maintain client billing addresses
  • Update invoices to the accounting system at the end of the day for invoices mailed to clients
  • Enter any exemption to billing necessary before the billing cutoff date
  • Obtain several levels of approvals for write-offs and monthly exemption from billing
  • Maintain client alternate rate agreements in computer system
  • Provide attorneys and secretaries with requested billing statistics in excel format
  • Follow up communication with attorney prior to deadline for billing
  • Submit, process and track invoices as well as resolve billing issues via electronic and web based billing
  • Monthly follow up meetings with billing manager to discuss Work in Progress

QUALIFICATIONS & REQUIREMENTS:
  • Must possess the ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues
  • Must possess outstanding customer/client service and interpersonal skills
  • Must represent the department in a professional and positive manner
  • Proficient in the use of Microsoft Word and Excel
  • Experience with Law Firm billing required
  • MUST have prior Aderant/CMS experience
  • Ability to work under pressure and balance multiple competing priorities
  • Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
  • College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Three (3) or more years of Law Firm Billing experience preferred.

Please submit your resume and cover letter, with salary requirements, to .

 


Office Administrator (Human Resources) – March 27, 2017

JOB SUMMARY:

The Office Administrator will lead, manage and coordinate across the locally-focused managers and staff. The Office Administrator will continually work to identify and understand the needs of the administrative departments based in Atlanta, by building relationships and trust with leaders and employees in the office. This position will report to the Chief Human Resources Officer (CHRO) and work directly with the Office Managing Partner (OMP) on day to day operational issues.

ESSENTIAL JOB FUNCTIONS:

General Management
  • Create an environment promoting a positive morale and encourages productivity, efficiency, motivation, performance excellence and a culture of collaboration.
  • Participate in local strategic and tactical planning for the office in areas including cost containment, quality control, risk management and organizational development.
  • Prepare and maintain annual office operating budgets, including forecasting of staff growth.
  • Review available timekeeping reports to determine and address workflow issues and ensure efficient support and systems to meet lawyer and client needs.
  • Coordinate with Directors to support activities across firm-wide Administrative Departments to include communications to and requests of office staff, Marketing events, Summer Associate Program, etc.
  • Support the office by providing high quality conference services and hospitality to all visitors; attend and oversee high profile office events, supervising conference services manager and event staff.

Office Management
  • Coordinate office planning, design and renovation projects, including the relocation of office space from 15 floors to 9 floors, working with consultants, architects, contractors and property management.
  • Propose and purchase/acquire furniture and equipment in conjunction with space planning and facility’s needs.
  • Coordinate office assignments for attorneys, paralegals and staff in consultation with the OMP.
  • Develop and monitor safety and security and an Emergency Response Plan in tandem with local Facilities Manager and property management.
  • Coordinates with building management regarding operation of office, problem issues and emergency services; maintains relationship.

Human Resources/Administrative
  • Set, manage and control condition of employment in conformity with firm policies and procedures.
  • Counsel and terminate employees as necessary in coordination with the Director of HR.
  • Establish clear expectations and monitor performance of local legal support staff and direct reports. Recommend salary changes during annual merit/increase/bonus cycle.
  • Provides leadership, counsel and advice to department managers to ensure effective management of the office including organizational planning, resource planning, training and development, and employee relations matters.

QUALIFICATIONS & REQUIREMENTS:
  • The ability to influence and maintain excellent interpersonal relationships and communication with lawyers and staff at all levels
  • Demonstrates excellent supervisory and hands-on leadership skills.
  • Knowledge of legal or other professional service organizations with prior experience managing business operations.
  • Bachelor’s Degree or commensurate professional work experience and/or professional certification.
  • Previous law firm experience is strongly preferred.
  • Employment law/HR experience helpful.

Please submit your resume and cover letter, with salary requirements, to .

 


Paralegal (Financial Services) – April 12, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description.

A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive.

ESSENTIAL JOB FUNCTIONS:
  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize law sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:
  • Graduation from a four-year college or university with a bachelors degree, and certificate of completion from a paralegal training program, American Bar Association (ABA) approval preferred.
  • At least 3 to 4 years experience as paralegal preferably in litigation.

Please submit your resume and cover letter, with salary requirements, to .

 


Resource Center Specialist (Legal Support Staff) – March 14, 2017

JOB SUMMARY:

The Resource Center Specialist is responsible for conducting the full range of word processing operations, which includes working on a team in a fast-paced, multi-tasking, deadline driven environment. Advanced Microsoft Office application skills, as well as advanced proofreading skills are required for this position.

ESSENTIAL JOB FUNCTIONS:
  • Create and edit complex documents and forms to specifications using advanced word processing and software knowledge.
  • Utilize advanced document production skills to create PDF files, fillable forms, redaction, bates numbering, generate Table of Contents and Table of Authorities.
  • Create merge templates for letters, mailing labels, envelopes, name tags, etc.
  • Use of transcription software/equipment to transcribe digital media and tapes.
  • Utilize advanced software skills for document comparison and conversion to include OCR/scan documents (text and graphics) into electronic data for formatting and revising.
  • Performs complex editing and formatting for various correspondence, reports, forms, presentations, and statistical tables, spreadsheets using PowerPoint, Excel and other software applications.
  • Provide attorneys and staff firm-wide with clerical support (time entry, data entry, transcribe voicemails, send emails with attachments, print documents, etc.).

QUALIFICATIONS & REQUIREMENTS:
  • Minimum of three (3) years of legal word processing experience and a four year degree from an accredited college or university preferred, or any combination of training,
  • Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast paced environment.
  • Ability to multi-task and take direction from the Resource Center Manager, Day and Evening Coordinators, attorneys, paralegals, secretaries and firm management.
  • Must have ability to work as a productive member of a team and contribute to continuous improvement of the department and services provided.
  • Must be a notary public or be willing and eligible to become a notary public.
  • Utilizes the following applications: MS Office 2007, Adobe Acrobat Pro 9, Nuance, Bookmarking.

Please submit your resume and cover letter, with salary requirements, to .

 


Senior Benefits Manager - April 13, 2017

Job Summary:

The Senior Benefits Manager is responsible for the development of benefit strategy and effective execution of programs to include health, welfare, retirement, paid time off, leave of absence, and wellness programs. This position will manage benefits team members and lead day-to-day operations, while providing critical analysis, guidance, and expertise on key benefit initiatives.

Essential Job Functions:
  • Establishes goals and objectives for the benefits function and team members, ensuring alignment with overall strategy and objectives
  • Partners with the Director of Compensation and Benefits to establish long range plans and priorities that align with the firm’s strategic plan
  • Serves as escalation point for complex benefits issues or plan interpretation and partners with benefits consultants and third party providers as necessary
  • Directs management and administration of employee benefit plans and programs to include health, dental, vision, life, disability, retirement, and wellness programs
  • Leads the annual open enrollment process, including communication strategy and presentations
  • Oversees preparation and filing of annual Form 5500s and plan audits
  • Assists Director of Compensation & Benefits in development of departmental budget
  • Participates in negotiations with benefit vendors
  • Researches and monitors benefit trends, claims data and benchmark information
  • Stays informed of legislative changes affecting benefit plans, making recommendations for change as necessary to ensure compliance
  • Maintains benefit plan configurations and data integrity within the firm’s HRIS systems
  • Maintains relationships with third party providers to ensure satisfactory service delivery
  • Works collaboratively with payroll and tax teams and external benefit consultants

Qualifications and Requirements:
  • Minimum 5 – 8 years experience in employee benefits planning, design, and plan administration
  • Law firm experience and/or experience working for a professional services firm or in a partnership environment preferred
  • HRIS systems experience
  • Ability to interact with individuals at all levels, both internally and externally
  • Ability to maintain high level of confidentiality
  • High sense of urgency and the ability to prioritize while maintaining attention to detail and data accuracy
  • Excellent coaching and team building skills
  • Strong knowledge and understanding of federal and state laws and regulations affecting employee benefit programs, plan designs and third party record keeping and administration
  • Advanced proficiency in Excel, Word and PowerPoint

Please submit your resume and cover letter, with salary requirements, to .

 


SharePoint Business Analyst (Information Technology) – March 20, 2017

JOB SUMMARY:

The SharePoint Business Analyst, under the direction of the Director of Business Information Services, will serve as a liaison between the business and the IT Department for the processes of identifying, creating, storing, sharing and applying SharePoint solutions across the entire Firm.

ESSENTIAL JOB FUNCTIONS:
  • Lead and facilitate consultancy sessions and cross-functional working sessions with the end user, process experts, and other stakeholders to elicit and clearly define requirements.
  • Perform complex SharePoint Power User functionality in order to create solutions that solve a business need and provide value.
  • Deliver Out of the Box configured solutions which require no code (e.g. using lists, libraries, web/app parts, forms, filters etc.).
  • Where more advanced solutions are required, work with the Applications Development team to deliver a solution.
  • Work with the team on the SharePoint Governance Charter & decision framework
  • Work with end users to facilitate the migration of new and existing business processes to a SharePoint environment.
  • Provide basic user and site owner SharePoint training sessions on an ongoing basis
  • Provide on demand custom tailored trainings where needed (e.g. training for legacy content migration to SharePoint)
  • Build solid relationships with internal customers, partners and stakeholders related to the service.

QUALIFICATIONS & REQUIREMENTS:
  • B.A. or B.S. degree preferred.
  • Five (5) or more years experience with SharePoint and SharePoint Designer 2007, 2010, and 2013
  • Five (5) or more year Experience with integrating Microsoft Office software capabilities in SharePoint
  • Experience with developing SharePoint custom lists, content types, workflows, forms, and view
  • Ability to translate business requirements into simple deliverable solutions using out of the box functionality in SharePoint
  • Proven track record in working with clients at all levels and in delivering consulting to single internal customers and larger groups
  • Ability to translate complex technical topics into easy to understand business language and strong business cases that take the business context into account and clearly position the overall value proposition
  • Strong negotiator and facilitator / consensus builder who is able to cope with challenging situations and to interact with different professional levels
  • Highly self-motivated and self-driven personality Integrative person who is able to motivate others across organizational boundaries
  • Ability to identify opportunities to enhance productivity, increase efficiency, simplicity, and add measurable, tangible and intangible values.

Please submit your resume and cover letter, with salary requirements, to .

 



New York Office

IP Patent Paralegal (Intellectual Property) – May 23, 2017

JOB SUMMARY:

The IP Patent Paralegal will work under the direction of the IP Practice Manager. IP Patent Paralegal is a member of the IP Practice Section and is assigned to specific matters, clients, projects and/or attorneys. The Patent Paralegal is to assist the IP Practice Section to function in a consistent productive manner; is responsive and ensures that all documents received from clients, foreign agents, U. S. Patent and Trademark Office and other government agencies have been responded to timely, accurately, and all other day to day responsibilities are being met under established policies and procedures; while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing requirement of 1500.

ESSENTIAL JOB FUNCTIONS:
  • Ensures that policies and procedures are being followed on a day to day basis in relation to assigned duties, including client special instructions and in accordance with established firm guidelines.
  • Monitor and follow-up on dates associated with the US and foreign docket, including clearing dates and providing follow-up with attorneys, clients and management in order to provide adequate time to respond.
  • Clears daily docket reports in accordance with established firm guidelines and notify the docket department of any inaccuracies.
  • Responsible for working with attorneys in keeping abreast of all rules and regulations and procedures for filing US and 371 applications including all formalities related thereto.
  • Responsible for creating and forwarding formal documents to the client within a certain schedule to reduce a back-log of work.
  • Prepare all transmittal cover sheets, assignments, declarations, information disclosure statement, etc. for final review and approval by supervisory patent attorney and/or patent agent.
  • Receive and act upon client instructions, including confirmation and/or draft response to client inquiries related to US, PCT and foreign applications.
  • Reviews attorneys’ client information and ensures that addresses, special instructions are being followed in accordance with the clients’ standard operating procedures.
  • Create and maintain electronic worksheets to assist attorney in managing client needs.
  • Provide support for Patent Trial and Appeal Board proceedings and appeals.
  • Recordation of assignments and name changes in the U.S. and internationally.
  • Draft routine correspondence and/or formal documents for filing at the U.S. Patent and Trademark Office “USPTO” for attorneys and others as needed, proofread, photocopy, scan documents into the firm’s document management system and assemble correspondence as needed.
  • Track and record client-billable time as required meeting minimum billable hour requirements.
  • Draft responses, Information Disclosure Statements and other related prosecution documents relating to filing with the USPTO.
  • Responsible for completion of the Notice of Allowance checklist and payment of Issue Fee.
  • Responsible for maintaining and prioritizing work on a daily basis and communicate if unable to meet daily responsibilities.
  • Utilize USPTO and other related government agency electronic resources effectively.
  • Willingness and flexibility to work closely with all departments and others as needed.
  • Provides back-up support to other team members as needed, including Patent Service Assistants and/or other IP Patent Paralegals if requested.
  • Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:
  • Familiarity with US and international patent law, including inter-parties matters.
  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
  • Proficient in USPTO procedures and best practices, including working knowledge of Manual of Patent Examining Procedures and 37 Code of Federal Regulations.
  • Ability to work under pressure while producing a high volume of information with attention to detail while producing an accurate document.
  • Willingness and ability to accept changing assignments and priorities.
  • Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.
  • Ability to identify and analyze complex issues and problems and to recommend and implement solutions.
  • Strong PC knowledge in order to utilize various online electronic filings with government agencies and to maintain worksheets for clients.
  • Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word)
  • Strong organizational and administrative skills.
  • Effective communication skills, both verbal and written.
  • Ability to search various websites in order to locate information in order to communicate with client or maintain accurate information in the firm’s various software applications associated with IP.
  • Ability to provide quality client service to both internal and external clients effectively and professionally.
  • Ability to retrieve and carry items weighing less than 25 pounds.
  • Performs other duties as assigned.
  • A minimum of 4 years of progressive patent prosecution experience, including docket management, application filings and prosecution in order to gain an understanding to provide support and planning that will ensure a high quality and accurate work product. College Degree is helpful or equivalent specialized training, i.e., paralegal studies from an ABA recognized program.

Please submit your resume and cover letter, with salary requirements, to .

 


 

Paralegal (Corporate Litigation) – April 4, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description: A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive* legal work for which a lawyer is responsible. Substantive is further defined by Troutman Sanders LLP as: work which, for the most part, requires a sufficient knowledge of legal concepts that, absent such assistance, the attorney would perform.

ESSENTIAL JOB FUNCTIONS:
  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize law sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • File documents electronically using CM/ECF (Federal Courts), NYSCEF (NYS Courts), eCourts (NJ State Courts), and other similar e-filing websites.
  • Assist with preparation of legal briefs including cite checking, bookmarking, table of contents & table of authorities.
  • Work with outside vendors/attorney services to arrange for retrieval and service of legal documents

QUALIFICATIONS & REQUIREMENTS
  • Posses at least 5 years if Corporate and/or Litigation experience.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned
  • Must be a self-starter with ability to successfully work independently or as a team.
  • Graduation from a four-year college or university with a bachelor’s degree, and certificate of completion from a paralegal training program, American Bar Association (ABA) approval preferred.

Please submit your resume and cover letter to .

 


Orange County Office

Legal Billing Representative

JOB SUMMARY:

Responsible for the billing of client invoices in the format required by the client. Prints prebills and/or final bills for attorney’s review. Researches and answers billing questions for attorneys, secretaries and clients. Responsible for input, update and mailing of invoices on the accounting system. Maintain client’s alternate fee arrangements.

ESSENTIAL JOB FUNCTIONS:
  • Print, sort, and distribute prebills to billing attorneys
  • Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
  • Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
  • Maintain client billing addresses
  • Update invoices to the accounting system at the end of the day for invoices mailed to clients
  • Enter any exemption to billing necessary before the billing cutoff date
  • Obtain several levels of approvals for write-offs and monthly exemption from billing
  • Maintain client alternate rate agreements in computer system
  • Provide attorneys and secretaries with requested billing statistics in excel format
  • Follow up communication with attorney prior to deadline for billing
  • Submit, process and track invoices as well as resolve billing issues via electronic and web based billing
  • Monthly follow up meetings with billing manager to discuss Work in Progress

QUALIFICATIONS & REQUIREMENTS:
  • Must possess the ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues
  • Must possess outstanding customer/client service and interpersonal skills
  • Must represent the department in a professional and positive manner
  • Proficient in the use of Microsoft Word and Excel
  • Experience with Law Firm billing required
  • MUST have prior Aderant/CMS experience
  • Ability to work under pressure and balance multiple competing priorities
  • Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
  • College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Three (3) or more years of Law Firm Billing experience preferred.

Please submit your resume and cover letter, with salary requirements, to .

 

Richmond Office

Business Development Coordinator (Marketing & Client Services) – May 22, 2017

JOB SUMMARY:

The fast-paced Richmond office of Troutman Sanders LLP has an immediate opening for a Business Development Coordinator. The Coordinator will execute and implement marketing, business development and client service functions as deemed necessary by the Virginia Beach Senior Business Development Manager based on firm, section (i.e. practice group) and office needs. The Coordinator will assist with the implementation of strategic plans with support from the wider Marketing & Client Services team. The Coordinator will coordinate business development opportunities and implement tactics to support practice group strategic plans both under direct supervision.

ESSENTIAL JOB FUNCTIONS:
  • The Business Development Coordinator position will be responsible for the following:
  • Strategic Planning and Execution - Liaises with other members of the Marketing & Client Services department on planning and logistics related to their groups' efforts.
  • Research - Conducts research related to tactics needed to drive section (practice group) strategic plans.
  • Sponsorships - Coordinates sponsorships and associated logistics for assigned sections and teams. Liaises with sponsor organization contacts to ensure all sponsorship opportunities are met.
  • Tickets/Entertainment - Assists with communications and logistics related to client and attorney networking/entertainment needs.
  • Contact Relationship Management - Handles InterAction-related functions as necessary for assigned sections, including coordinating work on marketing lists, research, reports, and adding activities, etc.
  • Directories & Awards - Oversees basic coordination of directory listings and award nomination submissions as needed and coordinates resulting web updates, etc.
  • Events - Coordinates logistics for select office and section events.
  • Social Media/Bios/Web Sites - Ensures the web presence of assigned practice groups and attorneys are up-to-date, including bios, social media sites, firm web site, etc.
  • Experience Database - Responsible for collecting content for sections' experience database, as well as data clean up and organization.
  • PR and MarCom - Serves as liaison for requests with Atlanta PR and MarCom department, including, but not limited to graphics, public relations, brochures, advisories, etc.; Assists with drafting and maintenance of practice area descriptions and collateral, etc.
  • RFPs and Pitches - Provide support for client pitches and presentations, requests for proposals, targeted research, experience collection and other similar projects.
  • General Admin - Coordinates check requests for marketing related expenses, develops and conducts surveys for internal initiatives, handles logistics for section meetings and tracks meeting results, etc.
  • The position will report to the Virginia Beach Senior Business Development Manager.

QUALIFICATIONS & REQUIREMENTS:
  • Excellent organizational skills and communication skills
  • Exceptional attention to detail
  • Ability to adapt to change and balance competing demands
  • Ability to meet deadlines and complete day-to-day projects in a timely fashion
  • Self-motivated and able to work independently with little or no supervision
  • Flexibility to manage demands outside of traditional business hours
  • Ability to follow complex instructions
  • Excellent writing, grammar, spelling, punctuation, and proofreading skills
  • Ability to respect confidentiality
  • MS Office Word at an intermediate level; Typing skills of approximately 45 wpm (soley to function in fast-paced environment)
  • Qualified candidates must possess a Bachelors Degree. Prior law firm experience is strongly preferred. In addition, the candidate should have strong writing, interpersonal skills and planning/organizational skills.
  • Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions encountered when working in an open or shared cubicle or space. The noise level in the work environment is usually quiet to moderate.

Please submit your resume and cover letter, with salary requirements, to .

 


Administrative Clerk (Business Litigation) – May 12, 2017

JOB SUMMARY:

The Administrative Clerk is responsible for providing general administrative support to attorneys, paralegals, secretaries and administrative assistants in the Business Litigation Section.

ESSENTIAL JOB FUNCTIONS:
  • Filing
  • Prepare and organize pleadings files.
  • New Business Intake - submit conflicts requests, open new client/matters in iMatter
  • Expense Management – prepare check requests and personal reimbursements
  • Document Management System – create and save documents, create folders in iManage
  • Word Processing – prepare basic correspondence, memos, pleadings and format documents.
  • Records Management – create, label and organize documents for records storage using RIMS, prepare inactive files for off-site storage
  • Communication – clear and concise verbal and oral communication and phone etiquette to include speaking with clients and taking messages.
  • Timekeeping - enter time and access client-specific billing information in Aderant
  • Marketing Support – maintain attorney client contact list in Interaction
  • Prepare mailings and packages
  • Supply requisition - maintain needed office supplies
  • Office Services – scan, copy, print and fax

QUALIFICATIONS & REQUIREMENTS:
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Demonstrates excellent interpersonal skills to effectively interact with all levels of firm personnel and outside clients and vendors.
  • Excellent verbal and written communication skills.
  • Exceptionally well organized and detail oriented.
  • Ability to manage multiple projects in a deadline driven environment.
  • Strong knowledge of working with the internet and Microsoft Office Suite products including Word, Excel and Powerpoint as determined by the specific position.
  • Excellent grammar, punctuation and proofreading skills and ability to function with tight deadlines.
  • Demonstrates the ability to work within a team environment
  • A four year degree from a college or university or a minimum or two years prior work experience preferred.
  • Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions encountered when working in an open or shared cubicle or space. The noise level in the work environment is usually quiet to moderate.

Please submit your resume and cover letter, with salary requirements, to .

 


 

Administrative Clerk (Multifamily Housing) – May 12, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors.

The Administrative Clerk is responsible for administrative and clerical support for the team.

ESSENTIAL JOB FUNCTIONS:
  • Responsible for assisting with preparing delivery packages of final loan documents according to the precise requirements of Freddie Mac, Fannie Mae, and appropriate lenders. Must have high level of attention to detail and commitment to accuracy.
  • Performs a broad range of routine clerical tasks for the team, including printing, photocopying, and scanning documents under tight deadlines, in a high volume, fast paced work environment.
  • May be required to provide back-up assistance to other team members in the department as needed.
  • Prepares routine correspondence, documents and drafts; make edits and revisions as needed.
  • Assists in fostering an environment of superior customer service; collaboration, commitment, team spirit, pride and trust.
  • Prepares PDF document packages using Adobe Standard and Nuance.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • Additional duties as assigned.

QUALIFICATIONS & REQUIREMENTS:
  • Must be flexible; overtime may be required.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Ability to multitask, met deadlines, and demonstrate strong attention to detail, even when under pressure.
  • Demonstrates good communication skills with the ability to work professionally with lawyers, staff and clients.
  • Basic knowledge of Microsoft Office is required.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce an accurate high volume work product with tight deadlines.
  • Ability to work under pressure and deal with large volumes of filing and demanding deadlines.
  • Demonstrates the ability to work within a team environment.
  • Minimum of two years of clerical experience preferred working in an administrative support role or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
  • Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions encountered when working in an open or shared cubicle or space. The noise level in the work environment is usually quiet to moderate.

Please submit your resume and cover letter, with salary requirements, to .

 



Receptionist (Administration) – May 12, 2017

JOB SUMMARY:

The Receptionist position provides a professional, comprehensive Reception service for the firm. In addition, the Reception position may perform routine clerical assistance.

ESSENTIAL JOB FUNCTIONS:
  • First point of contact with the conference services team for employees and all visitors.
  • Part of the conference services team and will be cross trained in all conference services areas, including meeting coordination.
  • Welcome visitors in person or on the telephone and directing them appropriately.
  • Notifies firm personnel of arrival of visitors.
  • Assists with maintaining security by following established office procedures.
  • May regularly perform routine clerical/administrative tasks as needed.
  • May assist in the back up of other departments as needed.
  • Regularly utilizes a computer to retrieve information, send and receive e-mails, and utilize conference room booking software.
  • Regularly answers routine inquiries.
  • Understands and follows established procedures for accepting packages, documents, etc.
  • Maintains a professional reception area by following establish office procedure.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.

QUALIFICATIONS & REQUIREMENTS:
  • Basic Microsoft word and outlook skills and the ability to learn other software such as conference room booking software.
  • Ability to communicate clearly and take accurate messages.
  • Ability to work professionally with lawyers, staff and clients.
  • Ability to work within a collaborative team environment.
  • Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions encountered when working in an open or shared cubicle or space. The noise level in the work environment is usually quiet to moderate.

Please submit your resume and cover letter, with salary requirements, to richmond.staffresumes@troutmansanders.com.

 

Title & Survey Paralegal (Multifamily Housing) – February 8, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors, primarily Freddie Mac and Fannie Mae.

The role of Paralegal is to perform specifically delegated, substantive legal work for which a lawyer is responsible. This work is focused on the review and analysis of commercial real estate title and survey documents, with a focus on Freddie Mac and Fannie Mae requirements.

ESSENTIAL JOB FUNCTIONS:
  • Title and survey review and analysis, specifically commercial real estate loans.
  • Prepare Title Exception & Survey Analysis for Freddie Mac.
  • Develop knowledge of Fannie Mae and Freddie Mac guidelines and requirements.
  • Demonstrate strong organizational and writing skills.
  • Receive and follow complex instructions.
  • Juggle multiple assignments in a fast-paced team oriented environment.
  • Possess impeccable attention to detail and analytical skills.
  • Possesses strong client relations skills.
  • Take appropriate action to monitor and meet deadlines.
  • Demonstrate exceptional teamwork skills.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative in accomplishing routine assignments with minimum supervision.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:
  • Graduation from a four-year college or university with a bachelor’s degree.
  • Has 2 to 5 years of experience with commercial real estate transactions; title and survey experience preferred; law firm or title company and Fannie Mae/Freddie Mac experience preferred; or any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to .



San Diego Office

Administrative Assistant (Intellectual Property) – May 23, 2017

JOB SUMMARY:

The Administrative Assistant provides general administrative support, including handling secretarial duties for attorneys and other timekeepers within the Intellectual Property Section. The Administrative Assistant will perform a wide variety of administrative tasks, which includes providing a high level of customer service, while consistently producing an excellent work product. He/she must be able to anticipate, plan and proactively meet the business needs of the attorneys and other assignments while maintaining a general knowledge of the assigned timekeepers practice area(s) and clients in order to ensure extraordinary client satisfaction.

ESSENTIAL JOB FUNCTIONS:
  • Read, sort and distribute incoming mail electronically; prepare materials for mailing, including envelopes, labels and various forms.
  • Scan legal documents to firm’s electronic document management system in accordance with established procedures.
  • Prepare routine correspondence, documents, reports and/or other related items.
  • Responsible for proofreading document(s) for accuracy and completeness.
  • Receive and act upon client instructions, including confirmations, acknowledging receipt of instructions, etc.
  • Coordinate travel arrangements through firm’s managed travel provider.
  • Create and maintain a desk reference guide for procedures, outstanding and unusual client/attorney requests, and special instructions relating to duties for easy access by others to support assigned attorneys or others as assigned.
  • Schedule and maintain calendars for attorneys or others as assigned, where appropriate; and maintain attorney-client contact information and other pertinent information in the firm’s client contact database program.
  • Input and edit attorney time entries, and confirm appropriate client and matter association.
  • Input attorney and others expense reports.
  • Responsible for client billing (paper and electronic billing); review billing proformas for accuracy and completeness; perform client and timekeeper inquiries and narrative edits as needed.
  • Process invoices for vendors and foreign counsel.
  • Responsible for opening new matters accurately and consistently.
  • Ability to search various websites in order to locate information to provide documentation to clients or others.
  • Provide backup support to other team members to assist in meeting the goals of the office and/or others in the IP Section.
  • Assist with file transfers, including incoming and/or outgoing.
  • Schedule use of conference rooms as needed.
  • Perform other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:
  • Possess strong oral and written communication skills to effectively interact with attorneys.
  • Ability to read and comprehend materials involving legal and technical matters.
  • Ability to work well independently and with others to accomplish goals.
  • Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence, including emails.
  • Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
  • Willingness to seek out and accept new responsibilities; including development opportunities to enhance skills.
  • Take ownership of assigned work responsibilities through completion.
  • Demonstrate a keen sensitivity to urgent attorney requests and strong organizational skills.
  • Possess a strong attention to detail and accuracy.
  • Ability to exercise discretion and confidentiality in maintaining firm and client information.
  • Bachelor’s degree or equivalent experience;
  • Minimum one (1) year of experience in a law firm environment;
  • Prior experience with Intellectual Property patent and trademark prosecution matters helpful;
  • Proficiency in MS Office Suite; and
  • Flexibility to work additional hours as necessary.

Please submit your resume and cover letter, with salary requirements, to .

 


 

San Francisco Office

Legal Secretary – March 2, 2017

JOB SUMMARY:

Legal secretaries at Troutman Sanders LLP are considered valuable assets to the organization due in large part to their team player attitudes, reliability, willingness to assume additional responsibilities, and their desire to embrace new technology. Valued as independent and efficient workers, our legal secretaries understand the inner workings of a law firm and how important it is to service the client.

ESSENTIAL JOB FUNCTIONS:
  • Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • May bill time as deemed appropriate by the supervising lawyer.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.

QUALIFICATIONS & REQUIREMENTS:
  • Three to ten years experience working in a law firm environment administrative support role
  • Some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
  • Must have strong litigation secretarial experience, knowledge of IP litigation a plus
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines
  • Must have strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court
  • Must be able to accurately type approximately 60 wpm
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner
  • Must be flexible with assignments and be able to provide reception coverage when needed
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

Please submit your resume and cover letter, with salary requirements, to .



Virginia Beach Office

Financial Services Paralegal (Litigation) – March 10, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description.

A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive.

ESSENTIAL JOB FUNCTIONS:
  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize law sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:
  • Graduation from a four-year college or university with a bachelors degree, and certificate of completion from a paralegal training program, American Bar Association (ABA)
    approval preferred.

Please submit your resume and cover letter, with salary requirements, to .


Washington, D.C. Office

Legal Secretary (Multifamily Housing) - April 20, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors.

Provides high level support to multiple attorneys in the Multifamily Housing Practice Group, including the revision of complex loan documents to complete loan transactions following detailed and precise instructions from the attorneys and appropriate lenders.

ESSENTIAL JOB FUNCTIONS:
  • Answers phones promptly and efficiently, answers inquiries as appropriate or directs callers to correct person/department.
  • Coordinates projects in a proactive manner, collaborating with the firm's administrative departments to complete tasks efficiently and effectively.
  • Makes business related travel and reservation arrangements and prepares expense reports; maintains calendar schedule and contact lists.
  • Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner with minimal supervision; takes appropriate actions to ensure obligations are met.
  • Complete revisions for full sets of loan documents to close loan transactions, following detailed and precise instructions from the attorneys and appropriate lenders.
  • Responsible for preparing black line document comparisons to identify revisions.
  • Responsible for preparing signature pages required in the loan documents.
  • Responsible for preparing and assembling Expedited and ASAP delivery packages of final loan documents according to the precise requirements of Freddie Mac, Fannie Mae, and appropriate lenders.
  • Coding and entering attorney time data into the time and billing system.
  • Prepares and submits attorneys expense reports.

QUALIFICATIONS & REQUIREMENTS:
  • Five years or more preferred experience working in a law firm environment/real estate experience or training; or equivalent combination of education and experience that demonstrates the ability to perform the essential duties of the position.
  • Excellent organizational skills and attention to detail.
  • Must be proficient in Microsoft Office.
  • Must be self-motivated and able to work independently, anticipating preparations prior to completion of deals in order to meet mandatory deadlines.
  • Work at a high level of efficiency and multi-task with large volume of work and remain calm under pressure, meeting demanding deadlines
  • Must have outstanding organizational skills.
  • Must have flexibility to work frequent overtime.
  • Must be dependable and have a strong work ethic.

Please submit your resume and cover letter, with salary requirements, to washington.staffresumes@troutmansanders.com.

Equal Employment Opportunity
Troutman Sanders adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

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