Professional Staff Openings

We invite you to explore our open positions and submit your cover letter and resume, including salary requirements, to the appropriate email indicated below. Only office locations with active open positions are included on this page. Click on the office name below to view current open positions. Please continue to check back for openings.

Atlanta • Chicago • New York • Richmond • Orange County • San Diego • San Francisco • Tysons Corner •
Virginia Beach • Washington, D.C. 


Atlanta Office

Accounts Payable Analyst – July 26, 2017

JOB SUMMARY:

The Accounts Payable Analyst will report to the Accounting Manager and is responsible for aiding in Accounts Payable’s goals of improving data quality and driving efficiencies. This position will contribute to the planning, scheduling and implementation of practices to support high volume in an automated Accounts Payable systems environment.

ESSENTIAL JOB FUNCTIONS:
  • Evaluate and strengthen the department’s internal control policies procedures
  • Identify problems and propose solutions to manage automated workflows; and
  • Create communications to provide training on invoice entry system and proper coding;
  • Develop, document and maintain training documents for AP Processes;
  • Ensure data is flowing properly between invoice entry system and accounting system;
  • Research, review and manage data to resolve all discrepancies in a timely manner;
  • Troubleshoot issues on systems software with IT involvement;
  • Function as a vendor maintenance administrator to ensure new vendors are set up timely and accurately;
  • Manage 1099 reporting and filing;
  • Create ad hoc reports;
  • Perform reconciliations for AP related accounts;
  • Research and manage stale dated checks;
  • Monitor task tracker to ensure essential processes are complete;
  • Audit AP batches to check for accuracy and correct GL coding with a focus on critical accounts;
  • Maintain invoice processing approval matrix (requires a full understanding of the work flow and organization structure, not just a data input role);
  • Maintain list of monthly expense reclass entries; and
  • Serve as backup for treasury function (wires, bank transfers, ACH, etc).

QUALIFICATIONS & REQUIREMENTS:
  • A Bachelors degree is required.
  • Minimum of 2 to 5 years work experience
  • Demonstrate strong analytical and creative problem solving skills
  • Possess strong Excel skills and proficient in Microsoft Office product and standard database tools
  • Work proactively with others to support efforts within the department and Firm
  • Detail oriented and highly organized to provide accuracy, efficiency and reliability of information processing
  • Demonstrate ability to effectively handle multiple assignments simultaneously in a deadline driven environment
  • Display the highest level of integrity and possess a sensitivity to confidential information
  • Use innovative thinking and exercises sound judgment to achieve results

Please submit your resume and cover letter, with salary requirements, to
.

 


IP Practice Coordinator – July 20, 2017

JOB SUMMARY:

The Intellectual Property (IP) Practice Coordinator manages, researches, and analyzes all inquiries and requests submitted to the IP support mailbox, which may include guidance relating to USPTO rules and regulations, filings, and Information Disclosure Statements. Creates, organizes and maintains necessary documentation for training and process improvement. Works closely with IP Practice Manager to assist with communication of information, updates and/or changes to requirements, processes and procedures related to the Intellectual Property Practice.

ESSENTIAL JOB FUNCTIONS:
  • Understand patent prosecution procedures and assist IP Practice Manager with the related learning and professional development of the IP Staff.
  • Communicate with IP Practice Manager, IP Docket Coordinators, and attorneys regarding cross-office support to improve client service quality and efficiency.
  • Evaluate needs and requirements for training programs and identify the most effective delivery method.
  • Consult with subject matter experts and management to determine training scope and content.
  • Deliver hands-on training or through a WebEx setting to staff and others within the IP Section, including larger audiences across offices.
  • Maintain a thorough knowledge of all IP management systems and software to ensure its integrity and to gain maximum advantage of automated processes and workflows.
  • Focus on process improvements, organization, and management of a large number of physical and electronic files.

QUALIFICATIONS & REQUIREMENTS:
  • Knowledge and understanding of Intellectual Property practice procedures and processes.
  • Conduct quantitative and qualitative analyses of complex data.
  • Ability to diligently review various documents and client records for process analysis.
  • Excellent communication skills and the ability to interact professionally with a diverse group of managers, subject matter experts, and administrative professionals.
  • Proven abilities and success in addressing client needs and understating efforts to manage across a multi-faceted team, with pharmaceutical, biotech IP work, while ensuring timely delivery of services.
  • Ability to understand complex written and verbal materials to define and improve resource requirements, project workflow, budgets and billing.
  • BS/BA degree in relevant field of study or equivalent experience preferred.
  • Five years of progressive IP prosecution experience to gain a complete understanding of domestic/foreign patent, trademark and inter-parties matters. Including a thorough understanding of Intellectual Property operational workflows in a legal environment.

Please submit your resume and cover letter, with salary requirements, to .

 


Billing Administrative Assistant (Accounting) – July 14, 2017

JOB SUMMARY:

The Billing Administrative Assistant is an entry level position responsible for billing support functions under the guidance and support of the billing supervisors and department leaders.

ESSENTIAL JOB FUNCTIONS:
  • Performs all tasks associated with client billing utilizing sophisticated accounting software. Some tasks may be closely supervised. Other billing tasks will require more detailed training and minimal supervision once training is complete.
  • Collaborates with resources inside and outside the firm as appropriate to complete billing projects or tasks.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Demonstrates good communication skills with the ability to work professionally with lawyers, staff and clients.
  • Strong knowledge of Microsoft Office Suite products including Word and Excel. Ability to quickly learn and utilize sophisticated billing software.
  • Understanding of general accounting principles and practices.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce an accurate high volume work product with tight deadlines.
  • Demonstrates the ability to work with all levels of staff and lawyers.
  • Demonstrates the ability to work within a team environment.
  • Minimum of one year of accounting/billing experience preferred, as well as a four year degree from an accredited college or university in accounting, finance or business management or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position.

Please submit your resume and cover letter, with salary requirements, to .  

 


Business & Competitive Intelligence Manager – July 13, 2017 (Marketing & Client Services)

JOB SUMMARY:

The Business & Competitive Intelligence Manager reports to the Director of Client & Market Intelligence and is based in the firm’s Atlanta, GA office. The Manager is responsible for providing research and analysis to support strategic decision making relating to firm positioning, new business generation, lateral partner recruitment and key client development initiatives.

ESSENTIAL JOB FUNCTIONS:
  • Provide strategic direction and implementation of the firm’s business and competitive intelligence program.
  • Provide in-depth research and analysis of competitors, clients, prospects, markets and industries to support firm-wide marketing and business development initiatives.
  • Analyze internal data sources on clients, matters and industries served to uncover trends and identify business opportunities.
  • Ability to identify, analyze and synthesize large amounts of information into well-organized, targeted, actionable intelligence and reports.
  • Evaluate and recommend CI/BI/analytical tools and business research databases.
  • Coach and mentor team members; provide training and share best practices across the Business Development department.
  • Provide advice and guidance to the business development team and lawyers to leverage market and client intelligence for business development.

QUALIFICATIONS & REQUIREMENTS:
  • A Bachelors degree is required.
  • A minimum of seven (7) years of relevant experience and demonstrated success in taking on more responsibility and leading teams. Experience in a law firm or professional services firm is desired.
  • Strong analytical and research skills and advanced knowledge of PowerPoint and Excel.
  • Demonstrated understanding of and experience with diverse database and software solutions including Lexis Advance, Capital IQ, Pitchbook, Westlaw Monitor Suite, Lex Machina, Intelligize, Deal Pipeline, Tableau Software, etc.
  • Experience mining internal data in CRM, business intelligence, and financial systems.
  • Experience in researching across a broad range of industries including legal services, financial services, private equity, technology, energy, life sciences and real estate.
  • Sound business judgment and ability to maintain a high level of confidentiality.
  • Exceptional attention to detail, organizational and communication skills.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Ability to multi-task, meet deadlines and perform well under pressure.

Please submit your resume and cover letter, with salary requirements, to .

 


Conflicts Analyst II (Information Services) – July 3, 2017

JOB SUMMARY:

The Conflicts Analyst II, under the direction of the New Business Intake Supervisor, is responsible for conflict of interest checking for all new business or potential new business, in addition to reviewing the matter opening form to ensure accuracy of content.

In this position, the employee must meet annual security education training and awareness (SETA) requirements. The employee must also assure that information created, acquired or maintained in performance of job duties is used in accordance with its intended purpose – to protect Troutman Sanders information and its infrastructure from external or internal threats – and to assure that the employee complies with Firm Policy requirements regarding information access, classification, security and privacy.

ESSENTIAL JOB FUNCTIONS:
  • Helps the New Business Intake Supervisor coordinate work flow and provides back-up for the New Business Intake Supervisor and New Business Intake Manager on a daily basis.
  • Performs quality control checking of new client and matter intake submission forms to ensure accuracy. Position is responsible for participating in the data quality control check to ensure the improvement of data quality to enable effect business intelligence process and speeding up the overall intake process.
  • Contacts attorneys or secretaries to obtain clarification and/or additional information if required.
  • Performs conflict of interest searches for clients, matters, and/or other new business reviews requested.
  • Reviews and analyzes conflict of interest reports to identify unnecessary hits, identify potential conflict problems and facilitate resolution of potential conflicts problems for lawyers firm-wide.
  • Conducts factual research using internal and external resources to resolve potential conflict problems, including researching corporate relationships, ascertaining nature of entity’s role in a particular matter and engaging in discussions with lawyers and/or secretaries to gather information and/or clarification as needed.
  • Performs conflicts database maintenance.
  • Cross train to assist in New Hire Conflicts with the clearance of new staff and laterals.
  • Responsible for reactivations and client/matter changes.
  • Provides guidance to conflict analysts.
  • Reviews New Business report for errors.
  • Takes appropriate actions to ensure obligations are met. Revises standards in response to change by setting objectives that meet organizational needs. Monitors and provides feedback on individual and team performance against defined standards.
  • Building relationships by sharing information, ideas and problems. Shares information and readily determines who to go to, for relevant information. Seeks assistance and feedback in the problem solving process. Partners with others to achieve expectations.
  • Takes initiative as appropriate by voluntarily taking the first steps to identify and address existing and potential obstacles, issues, and opportunities.
  • The Conflicts Analyst II will continue to develop skills, knowledge and ability to improve processes and procedures, and keep updated on trends and developments in the industry. This includes meeting annual personal development goals.

QUALIFICATIONS & REQUIREMENTS:
  • Ability to interpret and analyze information. Demonstrated ability to compile, review, filter, synthesize, and determine logical conclusions or recommendations based on data and information which is varied in content and format.
  • Strong research skills using internal and external databases. Proven aptitude to quickly learn new applications.
  • Ability to think independently and make decisions when appropriate.
  • Excellent project management and organization skills, including the ability to work effectively and provide a quality and accurate work product with minimal supervision in an atmosphere of multiple projects, shifting priorities, and extremely tight deadline pressure.
  • Excellent interpersonal and communication skills as necessary to work with personnel at all levels. Ability to converse authoritatively with lawyers about conflicts issues required.
  • Ability to work effectively with attorneys and secretaries.
  • Ability to delegate assignments.

EDUCATION & EXPERIENCE:
  • JD or BA or BS and Paralegal degree/certificate and 2 years of conflicts experience; or L.S. and 2 years of reference librarian experience; or minimum three years experience in a legal environment with demonstrated research and complex problem solving skills or working knowledge in law firm conflicts of interest.

Please submit your resume and cover letter, with salary requirements, to .

 


Senior Administrative Assistant – June 30, 2017

JOB SUMMARY:

The Senior Administrative Assistant is responsible for providing general administrative support to a specific area or general administrative support.

ESSENTIAL JOB FUNCTIONS:
  • Performs routine administrative tasks for lawyers and other time keepers. More complex tasks may be assigned under supervision and with appropriate training.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a "can do" attitude and initiative to assist on a variety of projects.
  • Demonstrates excellent interpersonal skills to effectively interact with all levels of firm personnel and outside clients and vendors.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple projects in a deadline driven environment.
  • Strong knowledge of Microsoft Office Suite products including, Word, Excel and PowerPoint as determined by the specific position.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
  • Demonstrates the ability to work within a team environment.
  • Someone who is very capable of handling confidential matters for clients and personal information for partners within the firm. Someone with litigation experience, sound judgment, and good discretion.

EDUCATION & EXPERIENCE:
Minimum of two to five years of prior work experience as a legal or executive assistant supporting professionals in a law firm as well as some college or a four year degree from an accredited college or university or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.

LANGUAGE SKILLS:
Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.

REASONING ABILITY:
Ability to interpret a variety of instructions furnished in written or oral form.

Please submit your resume and cover letter, with salary requirements, to .  

 


Billing Manager (Accounting) – June 16, 2017

JOB SUMMARY:

The Billing Manager is responsible for managing all aspects of the firm’s billing department, including personnel management, workflow coordination, and department growth and development. The Billing Manager acts as the information and quality control manager for the department. The successful candidate is highly knowledgeable about legal accounting processes and has a broad understanding of Aderant or another legal billing system, and is able to utilize the system capabilities to implement billing solutions.

ESSENTIAL JOB FUNCTIONS:
  • Has a superior knowledge and understanding of all Billing systems functionality/capabilities. Has a superior knowledge and understanding of operational strategies/business models for Billing.
  • Supervise and monitor Billing staff and evaluate employee performance.
    • Set and monitor departmental and individual objectives.
    • Address personnel issues as needed and in a timely matter.
    • Hold regular departmental and one-on-one meetings with team members, both direct and indirect.
    • Conduct mentoring/development discussions with directs reports and Skip-Level conversations with indirect reports.
    • Maintains job descriptions and team expectations and ensure that these are understood by each team member.
  • Provide weekly "holistic" updates about Billing to upper management.
  • Recruit, and hire qualified staff.
  • Manage operational Billing procedures, training initiatives, and loss mitigation guidelines.
    • Create and implement training sessions for staff.
    • Create and manage the New Hire Training process.
    • Create and present training to other TS Divisions when appropriate.
  • Review and monitor Billing transactions and activities to ensure accuracy, completeness, timeliness and conformance to company policies.
  • Works with attorneys and secretaries to design and develop invoicing to meet special needs.
  • Address and respond to customer inquiries about Billing, providing a high level of customer service.
  • Acts as a liaison and escalation point between the Legal Team, Billing Team and other TS divisions.
  • Acts as departmental representative at various meetings.
  • Monitor timekeeper’s timely recording of billable time and monitor timekeeping policies and procedures.
  • Oversees the billing process and ensures successful monthly close cycle.
  • Review and/or prepare daily, weekly or monthly reports as required.

SUPERVISOR RESPONSIBILITIES:
  • Manage, develop, and advocate for the Billing Team. Must be a highly skilled team manager and have a track record of improved performance. Responsible for assuring the proper staffing and utilization of technological resources to maximize recoveries while maintaining the highest level of professionalism. Develop strategies and tactics to optimize workflow.

QUALIFICATIONS & REQUIREMENTS:
  • Must have the ability to lead a team, focusing on personnel and process improvement.
  • Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff.
  • Must possess excellent written and verbal communication skills.
  • Must have excellent analytical, organizational, interpersonal and presentation skills.
  • Must demonstrate ability to analyze complex problems and recommend and/or implement solutions.
  • Must have strong understanding of various software systems applicable to the law firm cash application and collection functions.
  • Must have strong project management skills and ability to prioritize and manage multiple initiatives simultaneously.
  • Proficient in the use of Microsoft Word and Excel.
  • Ability to work under pressure and balance multiple, competing priorities.

EDUCATION/EXPERIENCE:
  • B.A. or B.S. degree with emphasis on accounting preferred; Experience in a law firm in the accounting department; or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
  • Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • Experience with law firm preferred.

Please submit your resume and cover letter, with salary requirements, to .

 


Senior Business Development Manager (Marketing & Client Services) – June 16, 2017

JOB SUMMARY:

This position reports to the Director of Business Development and Client Services and will be based in the firm’s Atlanta office. The senior manager will provide business and client development support to a number of sections, industry and client teams.

ESSENTIAL JOB FUNCTIONS:
  • Work with section leadership to develop annual business plans.
  • Develop systems to track progress on section priorities.
  • Conduct client, prospect, industry and market research/analysis to inform targeted business development efforts.
  • Assist lawyers in maximizing the effectiveness of their business development efforts, including RFP responses, client presentations and other BD initiatives.
  • Work with section leadership to develop lateral integration plans and execute on key initiatives, including cross-marketing opportunities.
  • Manage proposal/RFP process.
  • Develop and implement strategies to cultivate business with current and prospective clients.
  • Develop and implement industry-focused strategies.
  • Develop client teams and plans to strengthen and expand client relationships.
  • Identify and execute on cross-selling opportunities.
  • Work with the firm’s public relations team to implement brand awareness initiatives, including media, publishing and speaking, that further the sections’ visibility objectives.
  • Develop strategies and submissions for rankings and recognition.
  • Track and report on budgets.
  • Manage direct reports.
  • Update section collateral to reflect recent developments and enhanced capabilities.
  • Collect data for inclusion in the firm’s experience database.

QUALIFICATIONS & REQUIREMENTS:
  • At least 7 years of marketing experience, preferably with a law firm.
  • Strong strategic business development.
  • background, with experience initiating successful business development initiatives.
  • Broad marketing experience including branding, research, competitive and business intelligence, RFP response preparation, CRM solutions, seminar/event planning, and legal directory submission process.
  • Demonstrated understanding of and experience with diverse database and software solutions.
  • Sound business judgment.
  • Excellent oral and written communication skills.
  • Focused and detail oriented.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Demonstrated success working as part of a team.
  • Ability to multi-task, meet deadlines and perform well under pressure.
  • College degree required, plus any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to .

 


Legal Billing Specialist – June 16, 2017

JOB SUMMARY:

Responsible for the billing of client invoices in the format required by the client. Prints prebills and/or final bills for attorney’s review. Researches and answers billing questions for attorneys, secretaries and clients. Responsible for input, update and mailing of invoices on the accounting system. Maintain client’s alternate fee arrangements.

ESSENTIAL JOB FUNCTIONS:
  • Print, sort, and distribute prebills to billing attorneys.
  • Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
  • Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
  • Maintain client billing addresses.
  • Update invoices to the accounting system at the end of the day for invoices mailed to clients.
  • Enter any exemption to billing necessary before the billing cutoff date.
  • Obtain several levels of approvals for write-offs and monthly exemption from billing.
  • Maintain client alternate rate agreements in computer system.
  • Provide attorneys and secretaries with requested billing statistics in excel format.
  • Follow up communication with attorney prior to deadline for billing.
  • Submit, process and track invoices as well as resolve billing issues via electronic and web based billing.
  • Monthly follow up meetings with billing manager to discuss Work in Progress.

QUALIFICATIONS & REQUIREMENTS:
  • Must possess the ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues.
  • Must possess outstanding customer/client service and interpersonal skills.
  • Must represent the department in a professional and positive manner.
  • Proficient in the use of Microsoft Word and Excel.
  • Experience with Law Firm billing required.
  • MUST have prior Aderant/CMS experience.
  • Ability to work under pressure and balance multiple competing priorities.
  • Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
  • College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Three (3) or more years of Law Firm Billing experience preferred.

Please submit your resume and cover letter, with salary requirements, to .



Senior Applications Developer (Information Technology) – June 16, 2017

JOB SUMMARY:

The Senior Applications Developer, under the direction of the Sr. Applications Development Manager, is responsible for the design, development, implementation, and support of the Firm’s technology systems.

ESSENTIAL JOB FUNCTIONS:
  • Responsible for providing application design, implementation, and support services for firm systems.
  • Takes the lead in systems integration and solution development from project inception to close.
  • Partners with systems engineers and database administrators to identify and resolve system and performance related issues for supported projects and platforms.
  • Partners with users to gather business requirements, perform data analysis, codes and tests middleware routines to ensure successful and seamless communication.
  • Assists in management of centralized data repository and its replication with remote systems.
  • Utilizes Windows SharePoint Services and other tools to automate business operations and improve work production, collaboration, and system efficiencies.
  • Develops operational procedures and documentation for firm systems.
  • Provides second level technical support for firm systems, including server support for MSSQL Server, SharePoint, IIS, SQL Reporting Services, and Component Services.
  • Share knowledge within the department and across the firm.

QUALIFICATIONS & REQUIREMENTS:
  • 3+ years’ related development experience; or equivalent combination of education/training and experience.
  • Advanced experience with C# or VB.Net, JavaScript, HTML, TSQL is required.
  • 2+ years of experience managing development projects from inception to closeout.
  • Strong knowledge of integrated systems and distributed computing environments.
  • Solid understanding of software architecture principles.
  • Strong attention to detail.
  • Desire to work in a team-oriented environment; leading team of developers and DBAs through execution of a project.
  • Must meet annual security education training and awareness (SETA) requirements.
  • Must ensure that information created, acquired or maintained in performance of job duties is used in accordance with its intended purpose – to protect Troutman Sanders information and its infrastructure from external or internal threats.
  • Staying updated on trends and developments in the industry and in legal practice.

Please submit your resume and cover letter, with salary requirements, to




Senior Digital Marketing Manager (Marketing & Business Development) – June 16, 2017

JOB SUMMARY:

The Senior Digital Marketing Manager provides strategic direction and handles all day-to-day operations and ongoing development of the firm’s website, social media, blogs, microsites, and video and audio feeds. This position is responsible for analyzing and reporting on the firm’s web and social media outlets, monitoring trends and using that data to inform marketing and communications strategies and to align those strategies with business development goals.

ESSENTIAL JOB FUNCTIONS:
  • Leads the development and implementation of the firm’s external digital strategy by providing strategic input regarding the website design, functionality and performance; ensures adherence to firm brand standards, and editorial and content guidelines, with the goal of advancing firm marketing, communications, and business development objectives.
  • Oversees the process of insuring web content quality and management by: fully leveraging content management system capabilities; increasing automation; establishing standards; and streamlining processes.
  • Works with appropriate firm personnel to develop web content, including video and audio feeds.
  • Monitors website performance through web analytics reporting and identifies strategies for strengthening website performance.
  • Working with the firm’s communications team, insures that the social media platforms are contributing to the firm’s overall branding objectives through dynamic publishing and intersection with other firm content platforms.
  • Monitors adherence to the firm’s social media policies and guidelines.
  • Oversees and drives the search engine optimization (SEO) strategy, creates baseline metrics and action plans to implement on an ongoing basis; keeps the firm informed of SEO trends and practices.
  • Oversees the functionality of the firm’s blogs, including monitoring and communicating best practices and guidelines to insure that the blogs are robust and dynamic. Provides monthly reporting on blog performance, based upon established metrics.
  • Creates web templates as required.
  • Interfaces with outside digital marketing technology vendors regarding design and technical changes, maintenance, hosting and content management strategy.
  • Partners with the firm’s Director of Information Security to insure that the firm’s website and blogs are in compliance with prescribed security protocols.
  • Implements and manages digital tools that support firm branding and communications strategies.

QUALIFICATIONS & REQUIREMENTS:
  • A minimum of seven (7) years of relevant experience and demonstrated success in taking on more responsibility, including playing a defined leadership role. Experience in a law firm or professional services firm desired.
  • Advanced knowledge of keyword optimization, organic search, search engine rankings, etc.
  • Complete knowledge of web-based content management systems (CMS).
  • Working knowledge of the firm’s e-communication delivery tool, as it pertains to administration, template design and analytic reporting.
  • Familiarity with a WYSIWYG HTML editing software such as DreamWeaver; XML feeds and Javascript knowledge a plus.
  • Knowledge of browser-based technologies and basic understanding of languages (HTML, JavaScript, CSS, etc.).
  • Advanced knowledge of the Adobe Creative Suite (Illustrator, InDesign, Flash, Dreamweaver, and Photoshop), Microsoft Office in a Microsoft Windows 10 Enterprise operating system, FTP.
  • Familiarity with all relevant social media platforms, tools such as Tweetdeck, Hootsuite, and other social marketing automation/employee advocacy products (Lexology, ClearView Social).
  • Knowledge of digital marketing tools such as video (production and best practices) and audio (webinars and podcasts), as well as familiarity with various hosting platforms for multimedia.
  • Demonstrated ability to communicate clearly and effectively, both orally and in writing with lawyers, professional staff and vendors.
  • Demonstrated ability to work as part of a cross-functional team, as well as to work independently, to accomplish objectives and move projects forward.
  • Strong project management skills.
  • Bachelor’s Degree in Web Design, Graphic Design, Marketing, Business, IT or related field. Equivalent training and experience may substitute for education.

Please submit your resume and cover letter, with salary requirements, to .

 

Billing Supervisor (Client Accounting) – June 16, 2017


JOB SUMMARY:

The Billing Supervisor is responsible for assisting the Billing Manager with oversight of the firm's billing operations and workflow coordination. The Billing Supervisor acts as a liaison between billing staff, attorneys and administrative staff.

ESSENTIAL JOB FUNCTIONS:
  • Overall coordination of the firm’s billing function.
  • Oversees the billing process and ensures successful monthly close cycle.
  • Oversees the preparation of the monthly prebill distribution process.
  • Coordinates new billing procedures and assist in training billing staff.
  • Works with attorneys/secretaries to design and develop invoicing to meet special needs.
  • Reviews and/or prepares daily, weekly or monthly reports as required.
  • Reviews monthly unbilled time and disbursements.
  • Oversees the creation of AFA’s in Aderant.

QUALIFICATIONS & REQUIREMENTS:
  • B.A. or B.S. degree, with emphasis on accounting preferred.
  • Experience in a law firm accounting department with a minimum of three years supervisory experience; or any equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
  • Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff.
  • Must have excellent communication, analytical, organizational, interpersonal and presentation skills.
  • Ability to analyze complex problems and recommend and/or implement solutions.
  • Ability to work under pressure and balance multiple, competing priorities.
  • Highly knowledgeable about legal accounting processes and the billing solutions systems, including Aderant or another legal billing systems.
  • Strong proficiency in the use of Microsoft Word and Excel.

Please submit your resume and cover letter, with salary requirements, to .

 



Director of New Business Intake & Conflicts (General Counsel) – June 16, 2017

JOB SUMMARY:

The Director of New Business Intake & Conflicts, in conjunction with the Firm’s Office of General Counsel, will provide leadership, management, and strategic direction for the Firm’s new business intake function and conflicts clearance for lateral hires.

ESSENTIAL JOB FUNCTIONS:
  • Work closely with the Firm’s Office of General Counsel and the Firm’s administrative departments (e.g., Finance, Information Technology, Marketing, etc.) in the assessment, design, and implementation of policies, procedures, and technology for new business intake, client assessment, and conflicts analysis and resolution.
  • Supervise, develop, and train personnel on the New Business Intake and New Hire Conflicts teams, which include managers, conflicts attorneys, and non-lawyer staff.
  • Oversee conflicts identification and resolution processes for new business intake, lateral lawyer hires (including contract and project attorneys), and non-lawyer staff hires.
  • Analyze conflicts of interest and client worthiness, which requires current (and continually updated) knowledge of relevant legal, ethical, and risk management rules.
  • Review and analyze outside counsel guidelines and other terms and conditions of engagements.
  • Enhance and improve processes and systems for maintaining and tracking engagement letters, outside counsel guidelines, conflict waivers, and ethical walls.
  • Communicate effectively with Firm attorneys and staff regarding conflict issues, analysis, and resolution.
  • Assist Firm attorneys in drafting engagement letters and conflict waivers.
  • Escalate sensitive or difficult issues to the Firm’s Intake Partner and/or General Counsel.

QUALIFICATIONS & REQUIREMENTS:
  • Juris Doctor Degree required.
  • Minimum of three years of conflicts analysis and resolution experience, preferably in a large law firm.
  • Comprehensive working knowledge of relevant legal, ethical, and risk management rules.
  • Strong research and analytical skills.
  • Ability to work efficiently and effectively with minimal supervision in an atmosphere of multiple projects, shifting priorities, and tight deadline pressures.
  • Strong leadership skills, with an emphasis on fostering a collaborative, team-oriented environment.
  • Excellent interpersonal and communication skills.

Please submit your resume and cover letter, with salary requirements, to .

 


Office Administrator (Human Resources) – June 16, 2017

JOB SUMMARY:

The Office Administrator will lead, manage and coordinate across the locally-focused managers and staff. The Office Administrator will continually work to identify and understand the needs of the administrative departments based in Atlanta, by building relationships and trust with leaders and employees in the office. This position will report to the Chief Human Resources Officer (CHRO) and work directly with the Office Managing Partner (OMP) on day to day operational issues.

ESSENTIAL JOB FUNCTIONS:

General Management
  • Create an environment promoting a positive morale and encourages productivity, efficiency, motivation, performance excellence and a culture of collaboration.
  • Participate in local strategic and tactical planning for the office in areas including cost containment, quality control, risk management and organizational development.
  • Prepare and maintain annual office operating budgets, including forecasting of staff growth.
  • Review available timekeeping reports to determine and address workflow issues and ensure efficient support and systems to meet lawyer and client needs.
  • Coordinate with Directors to support activities across firm-wide Administrative Departments to include communications to and requests of office staff, Marketing events, Summer Associate Program, etc.
  • Support the office by providing high quality conference services and hospitality to all visitors; attend and oversee high profile office events, supervising conference services manager and event staff.

Office Management
  • Coordinate office planning, design and renovation projects, including the relocation of office space from 15 floors to 9 floors, working with consultants, architects, contractors and property management.
  • Propose and purchase/acquire furniture and equipment in conjunction with space planning and facility’s needs.
  • Coordinate office assignments for attorneys, paralegals and staff in consultation with the OMP.
  • Develop and monitor safety and security and an Emergency Response Plan in tandem with local Facilities Manager and property management.
  • Coordinates with building management regarding operation of office, problem issues and emergency services; maintains relationship.

Human Resources/Administrative
  • Set, manage and control condition of employment in conformity with firm policies and procedures.
  • Counsel and terminate employees as necessary in coordination with the Director of HR.
  • Establish clear expectations and monitor performance of local legal support staff and direct reports. Recommend salary changes during annual merit/increase/bonus cycle.
  • Provides leadership, counsel and advice to department managers to ensure effective management of the office including organizational planning, resource planning, training and development, and employee relations matters.

QUALIFICATIONS & REQUIREMENTS:
  • The ability to influence and maintain excellent interpersonal relationships and communication with lawyers and staff at all levels
  • Demonstrates excellent supervisory and hands-on leadership skills.
  • Knowledge of legal or other professional service organizations with prior experience managing business operations.
  • Bachelor’s Degree or commensurate professional work experience and/or professional certification.
  • Previous law firm experience is strongly preferred.
  • Employment law/HR experience helpful.

Please submit your resume and cover letter, with salary requirements, to .

 


Senior Benefits Manager - June 16, 2017

Job Summary:

The Senior Benefits Manager is responsible for the development of benefit strategy and effective execution of programs to include health, welfare, retirement, paid time off, leave of absence, and wellness programs. This position will manage benefits team members and lead day-to-day operations, while providing critical analysis, guidance, and expertise on key benefit initiatives.

Essential Job Functions:
  • Establishes goals and objectives for the benefits function and team members, ensuring alignment with overall strategy and objectives
  • Partners with the Director of Compensation and Benefits to establish long range plans and priorities that align with the firm’s strategic plan
  • Serves as escalation point for complex benefits issues or plan interpretation and partners with benefits consultants and third party providers as necessary
  • Directs management and administration of employee benefit plans and programs to include health, dental, vision, life, disability, retirement, and wellness programs
  • Leads the annual open enrollment process, including communication strategy and presentations
  • Oversees preparation and filing of annual Form 5500s and plan audits
  • Assists Director of Compensation & Benefits in development of departmental budget
  • Participates in negotiations with benefit vendors
  • Researches and monitors benefit trends, claims data and benchmark information
  • Stays informed of legislative changes affecting benefit plans, making recommendations for change as necessary to ensure compliance
  • Maintains benefit plan configurations and data integrity within the firm’s HRIS systems
  • Maintains relationships with third party providers to ensure satisfactory service delivery
  • Works collaboratively with payroll and tax teams and external benefit consultants

Qualifications and Requirements:
  • Minimum 5 – 8 years experience in employee benefits planning, design, and plan administration
  • Law firm experience and/or experience working for a professional services firm or in a partnership environment preferred
  • HRIS systems experience
  • Ability to interact with individuals at all levels, both internally and externally
  • Ability to maintain high level of confidentiality
  • High sense of urgency and the ability to prioritize while maintaining attention to detail and data accuracy
  • Excellent coaching and team building skills
  • Strong knowledge and understanding of federal and state laws and regulations affecting employee benefit programs, plan designs and third party record keeping and administration
  • Advanced proficiency in Excel, Word and PowerPoint

Please submit your resume and cover letter, with salary requirements, to .

 



Chicago Office

Legal Secretary – July 17, 2017

JOB SUMMARY:

Legal secretaries at Troutman Sanders LLP are considered valuable assets to the organization due in large part to their team player attitudes, reliability, willingness to assume additional responsibilities, and their desire to embrace new technology. Valued as independent and efficient workers, our legal secretaries understand the inner workings of a law firm and how important it is to service the client.

ESSENTIAL JOB FUNCTIONS:

  • Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • May bill time as deemed appropriate by the supervising lawyer.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.

QUALIFICATIONS & REQUIREMENTS:
  • Three or more years experience working in a law firm environment administrative support role
  • Some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
  • Must have strong litigation secretarial experience, knowledge of IP litigation a plus
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines
  • Must have strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court
  • Must be able to accurately type approximately 60 wpm
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner
  • Must be flexible with assignments and be able to provide reception coverage when needed
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

Please submit your resume and cover letter, with salary requirements, to .

 


New York Office

IP Patent Paralegal (Intellectual Property) – July 19, 2017

JOB SUMMARY:

The IP Patent Paralegal will work under the direction of the IP Practice Manager. IP Patent Paralegal is a member of the IP Practice Section and is assigned to specific matters, clients, projects and/or attorneys. The Patent Paralegal is to assist the IP Practice Section to function in a consistent productive manner; is responsive and ensures that all documents received from clients, foreign agents, U. S. Patent and Trademark Office and other government agencies have been responded to timely, accurately, and all other day to day responsibilities are being met under established policies and procedures; while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing requirement of 1500.

ESSENTIAL JOB FUNCTIONS:
  • Ensures that policies and procedures are being followed on a day to day basis in relation to assigned duties, including client special instructions and in accordance with established firm guidelines.
  • Monitor and follow-up on dates associated with the US and foreign docket, including clearing dates and providing follow-up with attorneys, clients and management in order to provide adequate time to respond.
  • Clears daily docket reports in accordance with established firm guidelines and notify the docket department of any inaccuracies.
  • Responsible for working with attorneys in keeping abreast of all rules and regulations and procedures for filing US and 371 applications including all formalities related thereto.
  • Responsible for creating and forwarding formal documents to the client within a certain schedule to reduce a back-log of work.
  • Prepare all transmittal cover sheets, assignments, declarations, information disclosure statement, etc. for final review and approval by supervisory patent attorney and/or patent agent.
  • Receive and act upon client instructions, including confirmation and/or draft response to client inquiries related to US, PCT and foreign applications.
  • Reviews attorneys’ client information and ensures that addresses, special instructions are being followed in accordance with the clients’ standard operating procedures.
  • Create and maintain electronic worksheets to assist attorney in managing client needs.
  • Provide support for Patent Trial and Appeal Board proceedings and appeals.
  • Recordation of assignments and name changes in the U.S. and internationally.
  • Draft routine correspondence and/or formal documents for filing at the U.S. Patent and Trademark Office “USPTO” for attorneys and others as needed, proofread, photocopy, scan documents into the firm’s document management system and assemble correspondence as needed.
  • Track and record client-billable time as required meeting minimum billable hour requirements.
  • Draft responses, Information Disclosure Statements and other related prosecution documents relating to filing with the USPTO.
  • Responsible for completion of the Notice of Allowance checklist and payment of Issue Fee.
  • Responsible for maintaining and prioritizing work on a daily basis and communicate if unable to meet daily responsibilities.
  • Utilize USPTO and other related government agency electronic resources effectively.
  • Willingness and flexibility to work closely with all departments and others as needed.
  • Provides back-up support to other team members as needed, including Patent Service Assistants and/or other IP Patent Paralegals if requested.
  • Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:
  • Familiarity with US and international patent law, including inter-parties matters.
  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
  • Proficient in USPTO procedures and best practices, including working knowledge of Manual of Patent Examining Procedures and 37 Code of Federal Regulations.
  • Ability to work under pressure while producing a high volume of information with attention to detail while producing an accurate document.
  • Willingness and ability to accept changing assignments and priorities.
  • Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.
  • Ability to identify and analyze complex issues and problems and to recommend and implement solutions.
  • Strong PC knowledge in order to utilize various online electronic filings with government agencies and to maintain worksheets for clients.
  • Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word)
  • Strong organizational and administrative skills.
  • Effective communication skills, both verbal and written.
  • Ability to search various websites in order to locate information in order to communicate with client or maintain accurate information in the firm’s various software applications associated with IP.
  • Ability to provide quality client service to both internal and external clients effectively and professionally.
  • Ability to retrieve and carry items weighing less than 25 pounds.
  • Performs other duties as assigned.
  • A minimum of 4 years of progressive patent prosecution experience, including docket management, application filings and prosecution in order to gain an understanding to provide support and planning that will ensure a high quality and accurate work product. College Degree is helpful or equivalent specialized training, i.e., paralegal studies from an ABA recognized program.

Please submit your resume and cover letter, with salary requirements, to .

 

Administrative Assistant (Legal Administrative Support) – June 12, 2017

JOB SUMMARY:

The Administrative Assistant is responsible for working within a legal administrative support team to provide excellent service and support to the attorneys, other timekeepers and teams.

ESSENTIAL JOB FUNCTIONS:
  • Performs routine administrative tasks for lawyers and other timekeepers. More complex tasks may be assigned under supervision and with appropriate training.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • Assists in the coordination of client billing and time entry using specialized software and procedures.
  • Provide backup support to other teams to assist in meeting the goals of the office and/or team and group.
  • Work on various projects as they are assigned.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Excellent verbal and written communication skills.
  • Exceptionally well organized and detail oriented.
  • Ability to manage multiple projects in a deadline driven environment.
  • Strong knowledge of Microsoft Office Suite products including Word, Excel and PowerPoint as determined by the specific position.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
  • Demonstrates the ability to work within a team environment.
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Demonstrates excellent interpersonal skills to effectively interact with all levels of firm personnel and outside clients and vendors.
  • Minimum of three (3) years of prior work experience as a legal or executive assistant supporting professionals in a law firm as well as some college or a four year degree from an accredited college or university

Please submit your resume and cover letter, with salary requirements, to .

 


Paralegal (Corporate) – June 12, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description: A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive* legal work for which a lawyer is responsible. Substantive is further defined by Troutman Sanders LLP as: work which, for the most part, requires a sufficient knowledge of legal concepts that, absent such assistance, the attorney would perform.

ESSENTIAL JOB FUNCTIONS:
  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize law sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Assist with preparation of legal briefs including cite checking, bookmarking, table of contents & table of authorities.
  • Work with outside vendors/attorney services to arrange for retrieval and service of legal documents

QUALIFICATIONS & REQUIREMENTS
  • Posses at least 3 years of Corporate Paralegal experience.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned
  • Must be a self-starter with ability to successfully work independently or as a team.
  • Graduation from a four-year college or university with a bachelor’s degree, and certificate of completion from a paralegal training program, American Bar Association (ABA) approval preferred.

Please submit your resume and cover letter to .

 


Orange County Office

Legal Billing Specialist

JOB SUMMARY:

Responsible for the billing of client invoices in the format required by the client. Prints prebills and/or final bills for attorney’s review. Researches and answers billing questions for attorneys, secretaries and clients. Responsible for input, update and mailing of invoices on the accounting system. Maintain client’s alternate fee arrangements.

ESSENTIAL JOB FUNCTIONS:
  • Print, sort, and distribute prebills to billing attorneys
  • Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
  • Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
  • Maintain client billing addresses
  • Update invoices to the accounting system at the end of the day for invoices mailed to clients
  • Enter any exemption to billing necessary before the billing cutoff date
  • Obtain several levels of approvals for write-offs and monthly exemption from billing
  • Maintain client alternate rate agreements in computer system
  • Provide attorneys and secretaries with requested billing statistics in excel format
  • Follow up communication with attorney prior to deadline for billing
  • Submit, process and track invoices as well as resolve billing issues via electronic and web based billing
  • Monthly follow up meetings with billing manager to discuss Work in Progress

QUALIFICATIONS & REQUIREMENTS:
  • Must possess the ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues
  • Must possess outstanding customer/client service and interpersonal skills
  • Must represent the department in a professional and positive manner
  • Proficient in the use of Microsoft Word and Excel
  • Experience with Law Firm billing required
  • MUST have prior Aderant/CMS experience
  • Ability to work under pressure and balance multiple competing priorities
  • Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
  • College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Three (3) or more years of Law Firm Billing experience preferred.

Please submit your resume and cover letter, with salary requirements, to .

 

Richmond Office

Secretary (Multi Family Housing) – July 26, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors.

Provides high level support to multiple attorneys in the Multifamily Housing Practice Group, including the revision of complex loan documents to complete loan transactions following detailed and precise instructions from the attorneys and appropriate lenders. 

ESSENTIAL JOB FUNCTIONS:
  • Complete revisions for complex sets of loan documents to complete loan transactions following detailed and precise instructions from the attorneys and appropriate lenders.
  • Preparing black line document comparisons to identify revisions.
  • Preparing signature pages required in the loan documents.
  • Prepare and assemble Expedited and ASAP delivery packages of final loan documents according to the precise requirements of Freddie Mac and Fannie Mae.
  • Coding and entering attorney time data into the time and billing system.
  • Preparing and submitting attorney’s expense reports.
  • Making attorney’s travel arrangements.

QUALIFICATIONS & REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Excellent organizational skills and attention to detail.
  • Excellent MS Office Word and key boarding skills.
  • Must be self-motivated and able to work independently, anticipating preparations prior to completion of deals in order to meet mandatory deadlines.
  • Ability to work under pressure and multi-task with a large volume of work with demanding deadlines.
  • Must have flexibility to work frequent overtime.
  • Must be dependable and have a strong work ethic.

EDUCATION AND/OR EXPERIENCE:

Minimum of five years legal and/or real estate experience and/or training; or equivalent combination of education and experience.

Please submit your resume and cover letter, with salary requirements, to .

 


 

Business Development Coordinator (Marketing & Client Services) – July 19, 2017

JOB SUMMARY:

The fast-paced Richmond office of Troutman Sanders LLP has an immediate opening for a Business Development Coordinator. The Coordinator will execute and implement marketing, business development and client service functions as deemed necessary by the Virginia Beach Senior Business Development Manager based on firm, section (i.e. practice group) and office needs. The Coordinator will assist with the implementation of strategic plans with support from the wider Marketing & Client Services team. The Coordinator will coordinate business development opportunities and implement tactics to support practice group strategic plans both under direct supervision.

ESSENTIAL JOB FUNCTIONS:
  • The Business Development Coordinator position will be responsible for the following:
  • Strategic Planning and Execution - Liaises with other members of the Marketing & Client Services department on planning and logistics related to their groups' efforts.
  • Research - Conducts research related to tactics needed to drive section (practice group) strategic plans.
  • Sponsorships - Coordinates sponsorships and associated logistics for assigned sections and teams. Liaises with sponsor organization contacts to ensure all sponsorship opportunities are met.
  • Tickets/Entertainment - Assists with communications and logistics related to client and attorney networking/entertainment needs.
  • Contact Relationship Management - Handles InterAction-related functions as necessary for assigned sections, including coordinating work on marketing lists, research, reports, and adding activities, etc.
  • Directories & Awards - Oversees basic coordination of directory listings and award nomination submissions as needed and coordinates resulting web updates, etc.
  • Events - Coordinates logistics for select office and section events.
  • Social Media/Bios/Web Sites - Ensures the web presence of assigned practice groups and attorneys are up-to-date, including bios, social media sites, firm web site, etc.
  • Experience Database - Responsible for collecting content for sections' experience database, as well as data clean up and organization.
  • PR and MarCom - Serves as liaison for requests with Atlanta PR and MarCom department, including, but not limited to graphics, public relations, brochures, advisories, etc.; Assists with drafting and maintenance of practice area descriptions and collateral, etc.
  • RFPs and Pitches - Provide support for client pitches and presentations, requests for proposals, targeted research, experience collection and other similar projects.
  • General Admin - Coordinates check requests for marketing related expenses, develops and conducts surveys for internal initiatives, handles logistics for section meetings and tracks meeting results, etc.
  • The position will report to the Virginia Beach Senior Business Development Manager.

QUALIFICATIONS & REQUIREMENTS:
  • Excellent organizational skills and communication skills
  • Exceptional attention to detail
  • Ability to adapt to change and balance competing demands
  • Ability to meet deadlines and complete day-to-day projects in a timely fashion
  • Self-motivated and able to work independently with little or no supervision
  • Flexibility to manage demands outside of traditional business hours
  • Ability to follow complex instructions
  • Excellent writing, grammar, spelling, punctuation, and proofreading skills
  • Ability to respect confidentiality
  • MS Office Word at an intermediate level; Typing skills of approximately 45 wpm (soley to function in fast-paced environment)
  • Qualified candidates must possess a Bachelors Degree. Prior law firm experience is strongly preferred. In addition, the candidate should have strong writing, interpersonal skills and planning/organizational skills.
  • Ability to effectively communicate and present information as well as respond to questions from lawyers, staff, clients and the general public.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions encountered when working in an open or shared cubicle or space. The noise level in the work environment is usually quiet to moderate.

Please submit your resume and cover letter, with salary requirements, to .

 


Title & Survey Paralegal (Multifamily Housing) – June 16, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors, primarily Freddie Mac and Fannie Mae.

The role of Paralegal is to perform specifically delegated, substantive legal work for which a lawyer is responsible. This work is focused on the review and analysis of commercial real estate title and survey documents, with a focus on Freddie Mac and Fannie Mae requirements.

ESSENTIAL JOB FUNCTIONS:
  • Title and survey review and analysis, specifically commercial real estate loans.
  • Prepare Title Exception & Survey Analysis for Freddie Mac.
  • Develop knowledge of Fannie Mae and Freddie Mac guidelines and requirements.
  • Demonstrate strong organizational and writing skills.
  • Receive and follow complex instructions.
  • Juggle multiple assignments in a fast-paced team oriented environment.
  • Possess impeccable attention to detail and analytical skills.
  • Possesses strong client relations skills.
  • Take appropriate action to monitor and meet deadlines.
  • Demonstrate exceptional teamwork skills.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative in accomplishing routine assignments with minimum supervision.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:
  • Graduation from a four-year college or university with a bachelor’s degree.
  • Has 2 to 5 years of experience with commercial real estate transactions; title and survey experience preferred; law firm or title company and Fannie Mae/Freddie Mac experience preferred; or any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to .



San Diego Office

Legal Secretary – 07/20/2017

JOB SUMMARY:

Legal secretaries at Troutman Sanders LLP are considered valuable assets to the organization due in large part to their team player attitudes, reliability, willingness to assume additional responsibilities, and their desire to embrace new technology. Valued as independent and efficient workers, our legal secretaries understand the inner workings of a law firm and how important it is to service the client.

ESSENTIAL JOB FUNCTIONS:
  • Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • May bill time as deemed appropriate by the supervising lawyer.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Demonstrates strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court.
  • Demonstrates outstanding communication skills with the ability to work professionally with lawyers, staff and clients.
  • Strong knowledge of Microsoft Office Suite products including Word, Excel and Powerpoint as determined by the specific position.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
  • Demonstrates a desire to learn and grow and to actively seek continuous improvement in processes and procedures.
  • Demonstrates the ability to work with minimal supervision exercising good judgment and decision making.
  • Demonstrates the ability to communicate ideas or positions in a professional manner promoting teamwork and a commitment to outstanding customer service.
  • Demonstrates the ability to work within a team environment.
  • Minimum of five years experience working in a law firm environment administrative support role as well as some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
  • Ability to effectively communicate and present information orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner.
  • Ability to interpret a variety of instructions furnished in written or oral form.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions encountered when working in an open or shared cubicle or space. The noise level in the work environment is usually quiet to moderate.

Please submit your resume and cover letter, with salary requirements, to .



 

San Francisco Office

Legal Secretary – June 16, 2017

JOB SUMMARY:

Legal secretaries at Troutman Sanders LLP are considered valuable assets to the organization due in large part to their team player attitudes, reliability, willingness to assume additional responsibilities, and their desire to embrace new technology. Valued as independent and efficient workers, our legal secretaries understand the inner workings of a law firm and how important it is to service the client.

ESSENTIAL JOB FUNCTIONS:
  • Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • May bill time as deemed appropriate by the supervising lawyer.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.

QUALIFICATIONS & REQUIREMENTS:
  • Three to ten years experience working in a law firm environment administrative support role
  • Some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
  • Must have strong litigation secretarial experience, knowledge of IP litigation a plus
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines
  • Must have strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court
  • Must be able to accurately type approximately 60 wpm
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner
  • Must be flexible with assignments and be able to provide reception coverage when needed
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

Please submit your resume and cover letter, with salary requirements, to .



Tysons Corner Office

Paralegal – July 25, 2017

JOB SUMMARY:

The Tysons Corner office of Troutman Sanders seeks an entry level paralegal to join their dynamic Finance practice.

ESSENTIAL JOB FUNCTIONS:
  • Perform paralegal duties and responsibilities as directed by practice group attorneys.
  • Assist with the drafting of ancillary loan docs.
  • Review due diligence documents and summarize findings.
  • Prepare and record UCC filings and other lien search reports.
  • Track and follow-up on status of recorded documents.
  • Order searches, good standings and other closing documents.
  • Manage payment of vendors.
  • Assist with closings and post closing matters.
  • Demonstrate strong organizational and writing skills.
  • Establish priorities and work concurrently on a variety of projects.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.

QUALIFICATIONS & REQUIREMENTS:
  • Bachelor’s degree and two year commitment are required, one year of experience as a legal assistant in Finance and ABA Certified Paralegal certificate are preferred. This position has an annual billing requirement of 1500 hours.

Please submit your resume and cover letter, with salary requirements, to .

 


Virginia Beach Office

Financial Services Paralegal (Litigation) – June 16, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description.

A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive.

ESSENTIAL JOB FUNCTIONS:
  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize law sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:
  • Graduation from a four-year college or university with a bachelors degree, and certificate of completion from a paralegal training program, American Bar Association (ABA)
    approval preferred.

Please submit your resume and cover letter, with salary requirements, to .

 


Washington, D.C. Office

Senior Business Development Manager – July 21, 2017

JOB SUMMARY:

This position reports to the Director of Business Development and Client Services and will be based in the firm’s DC office. The senior manager will provide business and client development support to a number of sections, industry and client teams.

ESSENTIAL JOB FUNCTIONS:
  • Work with section leadership to develop annual business plans.
  • Develop systems to track progress on section priorities.
  • Conduct client, prospect, industry and market research/analysis to inform targeted business development efforts.
  • Assist lawyers in maximizing the effectiveness of their business development efforts, including RFP responses, client presentations and other BD initiatives.
  • Work with section leadership to develop lateral integration plans and execute on key initiatives, including cross-marketing opportunities.
  • Manage proposal/RFP process.
  • Develop and implement strategies to cultivate business with current and prospective clients.
  • Develop and implement industry-focused strategies.
  • Develop client teams and plans to strengthen and expand client relationships.
  • Identify and execute on cross-selling opportunities.
  • Work with the firm’s public relations team to implement brand awareness initiatives, including media, publishing and speaking, that further the sections’ visibility objectives.
  • Develop strategies and submissions for rankings and recognition.
  • Track and report on budgets.
  • Manage direct reports.
  • Update section collateral to reflect recent developments and enhanced capabilities.
  • Collect data for inclusion in the firm’s experience database.

QUALIFICATIONS & REQUIREMENTS:
  • At least 7 years of marketing experience, preferably with a law firm.
  • Strong strategic business development background, with experience initiating successful business development initiatives.
  • Broad marketing experience including branding, research, competitive and business intelligence, RFP response preparation, CRM solutions, seminar/event planning, and legal directory submission process.
  • Demonstrated understanding of and experience with diverse database and software solutions.
  • Sound business judgment.
  • Excellent oral and written communication skills.
  • Focused and detail oriented.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Demonstrated success working as part of a team.
  • Ability to multi-task, meet deadlines and perform well under pressure.
  • College degree required, plus any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to .

 


Legal Secretary – July 17, 2017


JOB SUMMARY:

The Washington, DC office of Troutman Sanders seeks an experienced Finance and Transaction Legal Secretary to join their dynamic team. Candidates must have 5+ years of experience in a high energy, transactional environment. The firm offers a comprehensive benefits package and competitive salaries.

Hours: 9:30-6:00PM, flexibility for overtime is required.

ESSENTIAL JOB FUNCTIONS:
  • In a fast-paced document driven practice that focuses on commercial, asset based and real estate lending, and public finance, prepare closing documents and binders, legal documents and correspondence.
  • Administrative duties include: filing pleadings with courts and government agencies; making travel arrangements; preparing expense reports; preparing client billing statements; entering attorney time and maintaining attorney bar membership and CLE records.

EDUCATION AND/OR EXPERIENCE:
  • A minimum of 5 years of legal experience in finance, corporate or real estate; or equivalent combination of education and experience.
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
  • Must be able to accurately type approximately 70 wpm.
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner.
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.


Please submit your resume and cover letter, with salary requirements, to . 

 


Legal Secretary (Multifamily Housing) - June 16, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors.

Provides high level support to multiple attorneys in the Multifamily Housing Practice Group, including the revision of complex loan documents to complete loan transactions following detailed and precise instructions from the attorneys and appropriate lenders.

ESSENTIAL JOB FUNCTIONS:
  • Answers phones promptly and efficiently, answers inquiries as appropriate or directs callers to correct person/department.
  • Coordinates projects in a proactive manner, collaborating with the firm's administrative departments to complete tasks efficiently and effectively.
  • Makes business related travel and reservation arrangements and prepares expense reports; maintains calendar schedule and contact lists.
  • Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner with minimal supervision; takes appropriate actions to ensure obligations are met.
  • Complete revisions for full sets of loan documents to close loan transactions, following detailed and precise instructions from the attorneys and appropriate lenders.
  • Responsible for preparing black line document comparisons to identify revisions.
  • Responsible for preparing signature pages required in the loan documents.
  • Responsible for preparing and assembling Expedited and ASAP delivery packages of final loan documents according to the precise requirements of Freddie Mac, Fannie Mae, and appropriate lenders.
  • Coding and entering attorney time data into the time and billing system.
  • Prepares and submits attorneys expense reports.

QUALIFICATIONS & REQUIREMENTS:
  • Five years or more preferred experience working in a law firm environment/real estate experience or training; or equivalent combination of education and experience that demonstrates the ability to perform the essential duties of the position.
  • Excellent organizational skills and attention to detail.
  • Must be proficient in Microsoft Office.
  • Must be self-motivated and able to work independently, anticipating preparations prior to completion of deals in order to meet mandatory deadlines.
  • Work at a high level of efficiency and multi-task with large volume of work and remain calm under pressure, meeting demanding deadlines
  • Must have outstanding organizational skills.
  • Must have flexibility to work frequent overtime.
  • Must be dependable and have a strong work ethic.

Please submit your resume and cover letter, with salary requirements, to .

Equal Employment Opportunity
Troutman Sanders adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

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